Temporary Human Resources/Legal Project Assistant

Global Jewish Advocacy; New York (NY); Sur place; USD 28 000 - 40 000; Temps partiel

Résumé du poste

Global Jewish Advocacy in New York is seeking a Temporary Human Resources/Legal Project Assistant to support the HR and Legal teams during an office relocation. You will organize, review, scan, and digitize employee and HR records following the organization's retention policy.

This role requires meticulous attention to detail, the ability to follow a structured project plan independently, and the capacity to handle confidential information while meeting relocation timelines.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow structured processes and written project plans with minimal supervision.
• Experience handling confidential and sensitive information.
• Proficiency with basic computer applications (Microsoft Office, file management systems).
• Ability to work independently and manage repetitive tasks accurately over time.

Responsabilités

• Review HR and Legal files to determine retention, scanning or secure destruction.
• Scan documents accurately and name files properly.
• Upload scanned documents to employee records within ADP.
• Prepare documents for secure shredding per confidentiality standards.
• Follow a detailed project plan outlining handling requirements and timelines.
• Maintain strict confidentiality of sensitive information.
• Track progress and flag issues to HR leadership as needed.
• Coordinate with HR and Legal staff to ensure records are complete and properly categorized.

Connaissances

Attention to detail

Organizational skills

Follow structured processes

Independent work ability

Confidential data handling

Outils

Microsoft Office

ADP

Document scanning equipment

Description du poste

Temporary Human Resources/Legal Project Assistant

New York - (Office Relocation) (Part-Time Temporary 2-3 DAYS/WEEK)

TWO TO THREE DAYS/WEEK

SALARY $25/HOUR

Location: Midtown East, New York
Duration: Temporary / Project-based

Position Summary:
The Temporary Human Resources/Legal Project Assistant will support the HR and Legal teams during an office relocation by organizing, reviewing, scanning, and digitizing employee and HR records in accordance with AJC’s document retention policy. This role requires strong attention to detail, and the ability to follow a structured project plan independently.

Key Responsibilities:

• Review HR and Legal files and documents in accordance with AJC’s records retention policy to determine which materials must be retained, scanned or marked for secure destruction.
• Scan paper documents accurately and efficiently, ensuring readability and proper file naming.
• Upload scanned documents to the appropriate employee records within ADP.
• Prepare documents for secure shredding in compliance with confidentiality and data protection standards.
• Follow a detailed project plan outlining document handling requirements and timelines.
• Maintain strict confidentiality of sensitive employee and organizational information.
• Track progress and flag issues or discrepancies to HR leadership as needed.
• Coordinate with HR and Legal staff to ensure records are complete, accurate, and properly categorized.

Required Skills and Qualifications:

• Strong attention to detail and organizational skills.
• Ability to follow structured processes and written project plans with minimal supervision.
• Experience handling confidential and sensitive information.
• Proficiency with basic computer applications (Microsoft Office, file management systems).
• Ability to work independently and manage repetitive tasks accurately over time.

Preferred Skills:

• Prior experience working with ADP is a plus.
• Demonstrate, ability to follow detailed retention guidelines. Knowledge of HR document retention policies and best practices.
• Hands-on experience with document scanning equipment and digital file management.
• Previous HR administrative or records management experience.
• Familiarity with office relocations, records cleanups, or digitization projects.
• Strong time-management skills and ability to meet project deadlines.

Important Note: Confidentiality and Data Security
This position will be entrusted with highly sensitive and confidential employee information, including personal, employment, and records data. The Temporary Human Resources/Legal Project Assistant must demonstrate the highest level of discretion, professionalism, and integrity at all times. Strict adherence to AJC’s confidentiality, data protection, and information security policies is required, and any breach of confidentiality may result in immediate termination of the assignment.