Temporary Project Administrator / Project Coordinator

Confidential; United States; Remote; USD 34,000 - 40,000; Full time

Benefits offered by this job

Remote working option

Job summary

Confidential is seeking a Project Administrator / Project Coordinator to support multiple IT projects in a fast-paced environment. You will coordinate with Project Managers, Engineers, customers and suppliers to keep projects on schedule and within scope.

The role offers remote working with an immediate start and potential for contract extension. Strong scheduling, documentation and CRM/Office skills are essential to manage multiple priorities and tight deadlines.

Qualifications

• Experience coordinating IT/tech projects.
• Strong organizational and planning skills.
• Ability to manage multiple priorities to tight deadlines.
• Excellent communication and stakeholder management.

Responsibilities

• Coordinate multiple IT and technology projects simultaneously.
• Schedule and manage engineer diaries, customer appointments and site visits.
• Allocate resources and ensure engineers are deployed effectively.
• Monitor project plans, milestones and deadlines.
• Liaise with customers, project managers, engineers and third-party suppliers.
• Track project progress and highlight any risks or delays.
• Maintain accurate project documentation, reports and trackers.
• Arrange project meetings and distribute minutes and actions.
• Process purchase orders and support equipment logistics where required.
• Ensure project records are kept up to date within CRM and project management systems.
• Provide regular status updates to internal and external stakeholders.

Skills

Project coordination

Scheduling

Stakeholder management

Documentation

Meetings coordination

CRM familiarity

MS Office

Excel

Outlook

Teams

Vendor coordination

Tools

CRM systems

MS Office Suite

Microsoft Excel

Outlook

Microsoft Teams

Job description

Our client is a successful and growing IT solutions provider delivering infrastructure, networking, cloud, hardware deployment and managed services projects to customers across the UK.

Due to increased project demand, they are seeking an experienced Project Administrator / Project Coordinator to join their team on a temporary basis and provide vital support across multiple ongoing IT projects.

This is a fast-paced position requiring a highly organised individual with previous project coordination experience. You will work closely with Project Managers, Engineers, Customers and Suppliers to ensure projects are delivered efficiently on schedule and to a high standard.

A key part of the role will be coordinating and scheduling Engineers, managing project documentation and ensuring all stakeholders remain informed throughout the project lifecycle. This role can be fully remote working.

Key Responsibilities to include:

• - Coordinate multiple IT and technology projects simultaneously.
• - Schedule and manage engineer diaries, customer appointments and site visits.
• - Allocate resources and ensure engineers are deployed effectively.
• - Monitor project plans, milestones and deadlines.
• - Liaise with customers, project managers, engineers and third-party suppliers.
• - Track project progress and highlight any risks or delays.
• - Maintain accurate project documentation, reports and trackers.
• - Arrange project meetings and distribute minutes and actions.
• - Process purchase orders and support equipment logistics where required.
• - Ensure project records are kept up to date within CRM and project management systems.
• - Provide regular status updates to internal and external stakeholders.

As a successful candidate, previous experience scheduling Engineers, field-based staff or technical resources preferably within an IT, Telecoms or Technology environment and a background in a Project Coordination, Project Administration or Project Support would be desirable together with excellent organisational and planning skills the ability to manage multiple priorities and tight deadlines.

You will also possess strong communication and stakeholder management skills, proficiency in Microsoft Office, particularly Excel, Outlook and Teams and be able to start work at short notice.Candidates must be eligible for UK security clearance and have maintained UK residency for the previous five years.

In return the company offers the opportunity to work within a busy and professional IT environment, a supportive team and collaborative culture and the potential for contract extension for the right candidate. Immediate start available and the flexibility of remote working.

Salary £25,000 - £30,000 Dependent on Experience