Project Coordinator

Kinly’s Global Services; Tampa (FL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Vision and dental

Disability insurance

Vacation

Sick leave

401K

Job summary

Kinly’s Global Services is seeking a Project Coordinator to join our global team supporting the project management group with customer follow-ups and data entry. This full-time role offers hands-on coordination across installations and room relocations, with emphasis on attention to detail and strong organisation.

Based in Tampa, FL, or other US locations, you will interact with multiple departments to ensure timely delivery, meeting minutes, and material orders while maintaining

Qualifications

• Proven experience in a customer coordinator role within a technical environment.
• Experience supporting project-based activities.
• Strong attention to detail and highly organized.
• Comfortable liaising with stakeholders at all levels.

Responsibilities

• Coordinate internal and external tasks for installations and room relocations.
• Receive and distribute incoming emails to Project Management staff.
• Support Operations Leadership with meeting notes and follow-ups.
• Support Project Managers on open projects.
• Assist in backfill resource assignments across units.
• Coordinate with Purchasing, Accounting, Engineering, Production and Logistics.
• Assist in coordinating customer visits with Field Resources.
• Submit Visit Request letters for client locations requiring security clearance.

Skills

Customer coordination

Project-based work

Attention to detail

Organised

Stakeholder liaison

Job description

Role: Project Coordinator

Location: Wall, New Jersey; or Thousand Oaks, California; or Tampa, Florida

Contract: Full-Time, Permanent

Hours: 40 hours per week

Salary: $55,000 - $65,000 per annum, plus benefits including: health, vision/dental insurance; disability, vacation, sickness, 401K

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

Due to further growth within one of our key global customers, we have an opportunity for a proven Project Coordinator to join our highly collaborative global team to support the project management team with customer follow-ups, information collection, creation of room profiles, opening/updating service orders, data entry, meetings, recording and distribution of meeting minutes and preparing material order requests and tracking shipments.

Key Responsibilities:

• Coordinating all internal and external tasks to customer system installations and room relocations
• Receiving and distributing incoming emails to Project Management staff daily
• Providing support for Operations Leadership activities including taking and distributing meeting notes and follow-up activities
• Supporting Project Managers on all assigned open projects
• Working cooperatively with all Operations Business Units including assisting in backfill resource assignments
• Working effectively with other departments including, Purchasing, Accounting, Engineering, Production and Logistics to ensure successful completion of assigned tasks
• Assisting Field Resources Management and Customer Service teams in the coordination of customer visits
• Submitting requests to Human Resources in the creation and submittal of Visit Request letters for client locations requiring security clearance

Skills & experience

• Proven experience in a customer coordinator position within a technical environment
• Background supporting project-based activities
• High attention to detail and highly organised
• Comfortable liaising with stakeholders at all levels

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.