Temporary PartTime Office Assistant

Walnut Creek Presbyterian Church; Walnut Creek (CA); On-site; USD 18,000 - 23,000; Part time

Job summary

Walnut Creek Presbyterian Church is seeking a Temporary Part-Time Office Assistant to support the Executive Director of Operations and the Operations Team. This role covers front-office coordination, mail, purchasing, and meeting logistics during a staff leave.

The ideal candidate is organized, detail-oriented, proactive, and able to handle multiple tasks while working independently in a small team. Hours total 20–25 per week, with a schedule including Sundays and weekdays.

Qualifications

• 1–3 years of administrative, office, or similar support experience preferred.
• Highly organized and detail-oriented.
• Proactive and able to identify routine needs and follow through.
• Able to prioritize and manage multiple tasks.
• Comfortable working independently while also functioning as part of a team.
• Clear and professional verbal and written communication.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable learning church databases, administrative systems, and other office technology.
• Experience in a church, nonprofit, or ministry environment is a plus.

Responsibilities

• Office & Administrative Support: front office operations and daily needs.
• Check in with Front Desk Volunteers and support staff.
• Monitor general information email and route messages.
• Forward invoices and manage the invoice email flow.
• Assist with incoming mail and routine correspondence.
• Order and maintain office supplies and related items.
• Update signage, calendars, and communicate closures.
• Assist ED of Operations with projects.

Skills

Administrative experience

Highly organized

Proactive

Multitasking

Independent work

Communication skills

Microsoft Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Temporary Part-Time Office Assistant

TEMPORARY PART TIME WALNUT CREEK, CA

Overview

The Temporary Part-Time Office Assistant provides administrative and front-office support to help WCPC operations run smoothly during a temporary staff leave. This position supports the Executive Director of Operations and Operations Team by assisting with day-to-day office coordination, communication, purchasing, meeting support, and other administrative tasks.

The ideal candidate is organized, flexible, detail-oriented, and comfortable taking ownership of routine administrative responsibilities. This is a temporary position intended to provide additional operational capacity from October 2026 through April 2027.

Key Responsibilities

Office & Administrative Support

• Help ensure the front office operates smoothly and daily office needs are met.
• Check in with and provide support to Front Desk Volunteers.
• Monitor the general information email and ensure messages are routed appropriately.
• Check the invoice email and forward invoices to the appropriate staff or department.
• Assist with incoming mail and general office correspondence as needed.
• Order and maintain office supplies, snacks, toner, and other routine supplies.
• Communicate office closures and holidays and assist with related signage and calendar updates.
• Assist the Executive Director of Operations with administrative projects as assigned.

Meeting & Communication Support

• Take notes during designated staff meetings and distribute cascading communication.
• Update upcoming events and calendar information for Operations meetings.
• Assist with meeting preparation and basic meeting logistics as needed.

Financial & Recordkeeping Support

• Complete designated monthly credit-card reconciliations and organize supporting receipts.
• Assist with routine invoice and vendor administration.
• Prepare and send first- and second-time giver letters as assigned.
• Maintain organized administrative records related to assigned responsibilities

Staff & Ministry Support

• Coordinate staff birthday cards, treats, and other routine staff recognition.
• Assist with designated ministry hospitality and supply needs.
• Support monthly staff lunches, meetings, church events, and seasonal activities.
• Help coordinate assigned event or retreat administrative details.
• Perform other administrative duties as requested.

Expectation of adherence to the WCPC staff values

• Character- Exercises the fruit of the spirit
• Competency - Possesses skill and passion for the work
• Capacity - Has the integrity to work hard without under/over working
• Chemistry - Gets along with and genuinely loves being around the staff team
• Culture - Recognizes that creating and cultivating healthy staff culture is crucial

Desired Background & Skill Set

• 1–3 years of administrative, office, or similar support experience preferred.
• Highly organized and detail-oriented.
• Proactive and able to identify routine needs and follow through.
• Able to prioritize and manage multiple tasks.
• Comfortable working independently while also functioning as part of a team.
• Clear and professional verbal and written communication.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable learning church databases, administrative systems, and other office technology.
• Experience in a church, nonprofit, or ministry environment is a plus.

Works with: Executive Director of Operations, Lead Pastor, Finance Manager and

Communications Team.

Reports to: Executive Director of Operations

Hours: 5 hours per day 20 -25 hours week.

Schedule: Sunday 8:30 -1:30, Monday - Thursday 9:00-2:00pm

This is a temporary, part-time position anticipated to run from October

2026 through April 2027.

Hire Contingencies

• Hire contingent on passing Livescan fingerprinting