Temporary-Administrative Assistant

Responsive Classroom; Massachusetts; On-site; USD 36,000 - 48,000; Part time

Job summary

Responsive Classroom is seeking an Administrative Assistant to provide essential clerical support in a temporary role through March 31, 2027. The position involves front-desk coverage, calendar management, and a range of office tasks.

Candidates should be organized, discreet, and able to work collaboratively in a busy office environment. The role requires attention to detail, proficiency in MS Office and G-Suite, and the ability to manage multiple priorities with professional communication.

Qualifications

• High School diploma with 6+ months of clerical experience.
• Trustworthy and comfortable handling confidential information.
• Excellent knowledge of Microsoft Office Word and Excel and of G-Suite and Gmail and Calendar.
• Highly organized with high attention to detail and strong work ethic.
• Ability to work well in a highly collaborative, open-suite environment.
• The ability to prioritize and handle multiple tasks simultaneously and autonomously.
• Strong time-management skills and multi-tasking ability.
• Able to learn new software and follow Standard Operating Procedures (SOP).
• Strong and accurate written and verbal communication skills.
• Prompt, regular and reliable attendance.
• Disposition is consistently professional, cooperative, and collegial.
• Highly accountable for performance; goal oriented and flexible.
• Caring for and commitment to CRS vision and welfare.

Responsibilities

• Provide front-desk coverage and maintain an organized office.
• Monitor and manage executive calendars and schedule meetings.
• Handle incoming/outgoing mail and shipments; organize files.
• Organize and provide support for meetings and events.
• Coordinate travel arrangements and related logistics.
• Handle correspondence by email, phone, or in-person.
• Type, file, scan, and proofread documents; maintain organized files.
• Welcome visitors and direct them to the right place.

Skills

Front-desk coverage

Calendar management

Office organization

MS Office

G-Suite

Email handling

Travel arrangements

Communication

Confidentiality

Time management

Education

High School diploma; 6+ months clerical experience

Associate’s degree preferred

Tools

Microsoft Office

G-Suite

Gmail & Calendar

Job description

POSITION SUMMARY:

This position is temporary and will end on March March 31, 2027.

The Administrative Assistant is responsible and organized and performs a variety of routine clerical and administrative tasks. Responsibilities vary, and will include, but are not limited to the following:

• Provide front-desk coverage manage and maintain an organized, clean office environment.
• Monitor and manage executive calendar.
• Check leadership calendars as needed to schedule meetings, and resolve time conflicts.
• Conduct incoming/outgoing mail and shipments.
• Create, organize and update files.
• Organize and provide support for meetings and special events.
• Coordinate schedules, arranging calls, and scheduling appointment
• Organize and arrange for meetings.
• Search for venues and running errands
• Arrange calls, making travel and supporting travel arrangements and travelers
• Handle a variety of correspondence by email, phone, or in-person
• Type, file, scan, proofread documents and maintain an organized file for such documents.
• Answer, screen, and direct phone calls, compose emails, and draft memos.
• Welcome and greet visitors and ensure they are directed to the right place.
• Create and update tracking folders for each Offering
• Provide administrative support to Finance and Operations as required.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• High School diploma, with 6+ months of general office or clerical experience, associate’s degree preferred
• Trustworthy and comfortable handling confidential information
• Excellent knowledge of Microsoft Office Word and Excel and of G-Suite and G-mail and Calendar
• Highly organized with high attention to detail and strong work ethic
• Ability to work well in a highly collaborative, open-suite environment
• The ability to prioritize and handle multiple tasks simultaneously and autonomously
• Strong tine-management skills and multi-tasking ability
• Can quickly learn new software and systemsAble to follow Standard Operation Procedure or Practice (SOP)
• Able to use guidelines for writing a SOP to develop one and to recognize when an SOP needs to be written.
• Strong and accurate written and verbal communication skills
• Excellent attention to detail and impeccable follow-up.
• Prompt, regular and reliable attendance
• Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
• Highly accountable for performance; goal oriented and flexible.
• Caring for and commitment to the vision, mission, and welfare of CRS.

PHYSICAL REQUIREMENTS:

• Ability to use a computer for up to 8 hours/day with breaks and lunch.
• Ability to talk on the phone for up to 4 hours/day.
• Ability to lift up to 30 lbs. occasionally
• Travel to run errands within at 20-40 miles radius

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description. Other duties, as assigned by the jobholder’s supervisor, may also be required.