Temporary Part-Time Program Assistant - CMPA

Belmont University; United States; Hybrid; USD 36,000 - 44,000; Part time

Job summary

Belmont University invites applications for a temporary part-time Program Assistant – CMPA in the College Music & Performing Arts. The role supports adjunct coordination and endowed scholarship management, working with Associate Deans and unit heads.

The supervisor is the Associate Dean for Academic Excellence. The position is limited to 20 hours per week for roughly 38 weeks across fall and spring semesters (August–mid-December, January–May).

Qualifications

• Bachelor's degree from an accredited institution required.
• Experience with Microsoft products (Teams and Excel) including mail merge, v-lookup, and pivot tables.
• Experience with databases; Banner and Argos familiarity preferred.
• Proven problem-solving abilities with attention to detail.
• Excellent customer service with strong written and verbal communication and interpersonal skills.
• Ability to work in a fast-paced environment and handle high-pressure situations.
• Ability to collaborate with a diverse range of stakeholders.

Responsibilities

• 70% – Adjunct Coordinator: manage hiring and onboarding of adjunct faculty, collect documentation and contracts, serve as communication liaison, oversee term start/end processes.
• 30% – Endowed Scholarship Coordinator: manage endowed scholarship awards, create submission processes, oversee eligibility and re-awards.

Skills

MS Teams

MS Excel

Database experience

Strong communication

Attention to detail

Customer service

Fast-paced environment

Education

Bachelor's degree

Tools

Banner

Argos

Job description

Temporary Part-Time Program Assistant – CMPA

We are now accepting applications for a qualified Temporary Part-Time Program Assistant - CMPA at Belmont University.

Employment Type Temporary

Internal Job Category Non-Exempt (Staff)
Part-Time

Department College Music & Perform Arts

Hours 20

Primary Duties and Responsibilities:

The Program Assistant serves the College of Music and Performing Arts (CMPA) on a temporary part‑time basis in the areas of Adjunct Coordination and Endowed Scholarship management. This position works directly with college Associate Deans and unit heads where appropriate. The direct supervisor will be the Associate Dean for Academic Excellence. The position will be limited to 20 hours per week for approximately 38 weeks around the fall and spring academic semesters (August to mid‑December & January to May). This is primarily an on‑site position with flexible work times and an option for some remote work.

• 70% – Adjunct Coordinator for CMPA – Manage hiring and onboarding of adjunct faculty, collection appropriate documentation and teaching contract for hire; serving as communication person for adjunct instructors; processing FLAC at the beginning of each term with unit leaders, CMPA staff and the provost’s office. Ensure off boarding occurs as individuals stop teaching for CMPA.
• 30% – Endowed Scholarship Coordinator – Manage endowed scholarship awards/re‑awards with Associate Dean for Innovation and Student Flourishing, unit heads, admissions staff, and Student Financial Service (SFS). Create and maintain a scholarship submission process and a process to manage awards, student eligibility, and re‑awards for existing students in CMPA.

Required Qualifications

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Experience with Microsoft products, particularly MS Teams and MS Excel (mail merge, v-lookup, pivot tables).
• Experience with databases required. Experience with Banner and Argos preferred.
• Proven ability to solve problems with attention to detail.
• Proven ability to deliver an excellent customer service experience, including exceptional written and verbal communication skills and exceptional interpersonal skills.
• Experience working in a fast‑paced environment and the ability to respond to high‑pressure situations. Ability to thrive in an environment of hard work.
• An ability to work effectively with a wide range of constituencies in a diverse community.

Required Education A bachelor's degree from an accredited institution is required.

Required Experience

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ‑centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non‑discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ‑centered, student‑focused mission.

Belmont’s Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veterans and disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.