Temporary Part-Time Accounts Payable Coordinator

Winebow; Glen Allen (MO); On-site; USD 36,000 - 41,000; Part time

Job summary

Winebow is seeking an Accounts Payable Clerk for a 90-120 day assignment, with potential to transition. The role averages under 30 hours per week and pays $26.00–$30.00 per hour.

The position focuses on invoicing, vendor relations, and adherence to IRS regulations, in a collaborative office setting. The ideal candidate has 2-3 years of AP experience, strong attention to detail, and proficiency with Microsoft Office and Navision.

Qualifications

• Associate degree in Business, Finance, or Accounting preferred.
• 2-3 years Accounts Payable processing experience preferred.
• Proficient with Microsoft Office applications.
• Strong communication and customer service skills.
• Able to meet deadlines and manage multiple projects.

Responsibilities

• Review all invoices for appropriate documentation and approval.
• Code and enter vendor invoices, check requests, employee expense reports, and company credit card bills.
• Match invoices to appropriate purchase orders, resolve discrepancies and request adjustments and credit memos as necessary.
• Prepare checks, obtain signatures and distribute and/or mail checks.
• Maintain accounts payable vendor files in accordance with company policy and accepted accounting practices.
• Prepare 1099 vendors and prepare yearly forms and reporting; adhere to IRS regulations.
• Assist with special projects, as necessary, and complete other duties as assigned.

Skills

Attention to detail

Microsoft Office

Communication skills

Customer service

Time management

Education

Associate's degree in Business/Finance/Accounting

Tools

Microsoft Navision

Job description

Why Winebow?At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.This is a part-time position for an anticipated 90–120 day assignment, with the potential opportunity to transition to a permanent position based on business needs and performance. The pay rate for this position is $26.00–$30.00 per hour, with hours generally expected to be fewer than 30 hours per week.ESSENTIAL FUNCTIONSReview all invoices for appropriate documentation and approvalAccurately code and enter vendor invoices, check requests, employee expense reports, and company credit card billsMatch invoices to appropriate purchase orders, resolve discrepancies and request adjustments and credit memos as necessaryEnsure purchases are paid within the vendor payment termsPrepare checks, obtain signatures and distribute and/or mail checksMaintain accounts payable vendor files in accordance with company policy and accepted accounting practicesEnsure vendors are properly updated and accurately maintainedCollect and maintain vendor W-9 formsMaintain 1099 vendors and prepare yearly forms and reporting; adhere to IRS regulationsHandle vendor calls and e-mails, provide timely responses to inquiries and maintain a positive relationship with all vendorsVerify vendor accounts by reconciling monthly statements and related transactionsComplete credit applications and obtain approvalsPrepare analysis of accounts, as requiredAssist with special projects, as necessary, and complete other duties as assignedOTHER FUNCTIONSFollows all safety policies and procedures; communicates hazards and/or suggests improvements to Accounts Payable SupervisorPerforms additional duties as assignedWORKING CONDITIONSNormal office environment, overtime may be requiredEQUIPMENT/MACHINERY USEDOffice equipment including telephone, fax machine, copier, computer, calculator, shredder, and printerPHYSICAL REQUIREMENTSSitting, repetitive motion with hands for typing, bending, lifting up to 10 pounds, manual dexterity, visual acuityMINIMUM REQUIREMENTSAssociates degree in Business, Finance, or Accounting preferred2-3 years Accounts Payable processing experience preferredProficient with Microsoft Office applications, Microsoft Navision experience preferredAble to meet deadlines and commitmentsWorks well both independently, and in a team environment, with minimal directsupervision or directionMust be effective, efficient, and able to make fact based decisionsAble to prioritize tasks and manage multiple projectsStrong attention to detail and accuracyFlexible in nature and able to change as the needs of the business changeStrong communication and customer service skillsEMPLOYER’S RIGHTSThis job description does not list all the duties of the job. You may be asked by management to perform other duties. The Winebow Group has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with The Winebow Group is by mutual consent.