Sr. Accounts Receivable Specialist

Winebow; Pine Brook (NJ); Hybrid; USD 77,366,000 - 83,097,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D

401k with company match

Employee purchase program

Paid time off

Job summary

Winebow is seeking a Sr. Accounts Receivable Specialist to manage invoicing, payment processing, collections, and reconciliations. The hybrid role requires in-office presence Tue–Thu and focuses on maintaining healthy customer relationships while ensuring timely payments.

You will leverage ERP systems (SAP/Oracle/NetSuite) and advanced Excel to generate aging reports, analyze credit risk, and support month-end close. Strong communication and attention to detail are essential.

Qualifications

• Associate's degree in accounting, finance or related field.
• 3–5 years of accounts receivable experience.
• Experience with ERP systems (SAP, Oracle, NetSuite).
• Advanced Excel skills including pivot tables, XLOOKUP, and macros.
• Understanding of GAAP, SOX and credit regulations.

Responsibilities

• Invoicing and billing per contract terms and guidelines.
• Process and apply customer payments (checks, ACH, wires, credit cards).
• Monitor aging reports and initiate collections when needed.
• Reconcile AR ledger to GL and investigate discrepancies.
• Investigate billing queries with sales, accounting, and customer service.
• Prepare aging reports and report collection progress to management.
• Maintain accurate customer data and compliance with policies.
• Assess creditworthiness and set appropriate limits.
• Coordinate with third-party agencies or legal when needed.

Skills

Attention to detail

Negotiation

Communication

Mathematical accuracy

Education

Associate's degree in accounting/finance

Tools

SAP

Oracle

NetSuite

Excel

Job description

Why Winebow?At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.The Sr. Accounts Receivable Specialist is a financial professional responsible for managing Winebow’s incoming payments, ensuring customers pay their outstanding invoices on time, and maintaining healthy customer and sales relationships. This position is hybrid and is expected to be in office Tuesday through Thursday.The salary range for this position is between $27.00 - $29.00. We also offer a comprehensive benefits package of medical, dental, vision, life, AD&D, 401k with company match, employee purchase program (where licensed) and paid time off. If you are hired at Winebow, your final base salary compensation will be determined based on factors such as geographic location, skills, education and/or experience. In addition to those factors, we consider internal equity of our current team members as a part of any final offer.ESSENTIAL FUNCTIONS:Invoicing and Billing: Generate and distribute accurate invoices in accordance with contract terms and internal guidelines.Payment Processing and Cash Application: Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts.Collections Management: Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email.Account Reconciliation: Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash.Dispute Resolution: Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams.Reporting: Prepare aging reports and provide updates on collection progress to management.Account Maintenance: Maintain accurate customer data and ensure compliance with financial policies.Credit Assessment: Evaluating the creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits.Bad Debt Mitigation: Tracking at-risk accounts and coordinating with third-party collection agencies or Winebow’s legal team when necessary to minimize write-offs.OTHER FUNCTIONS:Follows all safety policies and procedures; communicate hazards and/or suggest improvements to ManagerOther duties as assigned.Overtime as necessaryMINIMUM REQUIREMENTS:Associate's degree in accounting, finance, or a related field3-5 years of experience in Accounts ReceivableExperience with ERP systems (e.g., SAP, Oracle, NetSuite)Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs and MACROExcellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationshipsExceptional attention to detail and a high degree of mathematical and statistical accuracyUnderstanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations