Temporary | Litigation Legal Secretary, hybrid

Lawyers On Demand; San Francisco (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Lawyers on Demand, a Consilio company, is actively recruiting a Litigation Legal Secretary for a hybrid role to support a busy law firm client in San Francisco, CA. The ideal candidate brings strong e-filing experience and a solid understanding of State and Federal court rules and procedures.

This role requires high organization, self-direction, and the ability to manage time-sensitive matters in a fast-paced legal environment. Collaboration with attorneys and staff is essential.

Qualifications

• High school diploma or GED is required.
• Minimum 5 years of related legal secretary or litigation support experience.
• Prior experience with e-filing in State and Federal courts.
• Strong knowledge of court procedures, filing requirements, and litigation deadlines.
• Experience filing various litigation documents and managing deadlines.

Responsibilities

• Handle electronic filings in State and Federal courts with accuracy and timeliness.
• Draft, revise, proofread, and format legal documents including pleadings and briefs.
• Prepare contents and authorities tables for litigation filings.
• Track deadlines using docketing platforms and attorney calendars.
• Assemble materials for depositions, hearings, mediations, arbitrations, and trials.
• Maintain documents and electronic files per internal procedures.
• Provide administrative and litigation support to multiple attorneys.
• Assist with expense reimbursements, client invoices, and billing matters.
• Review and finalize client billing drafts and pre-bills.
• Collaborate with other litigation secretaries and provide backup support.
• Perform additional administrative and legal support duties as assigned.

Skills

E-filing experience

Court rules knowledge

Legal secretary experience

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Legal tech platforms

Job description

Lawyers on Demand, a Consilio company is actively recruiting for an experienced Litigation Legal Secretary for a hybrid role to support a busy law firm client in San Francisco, CA.

The ideal candidate will bring strong e-filing experience, a solid understanding of State and Federal court rules and procedures, and the ability to manage competing priorities in a fast-paced, deadline-driven legal environment. This role requires someone who is highly organized, self-directed, detail-oriented, and comfortable exercising sound judgment when handling time-sensitive matters. Strong interpersonal skills and the ability to work collaboratively with attorneys, staff, and fellow legal support professionals are essential.

Key Responsibilities

• Handle electronic filings in State and Federal courts with accuracy and timeliness.
• Draft, revise, proofread, and format legal documents, including pleadings, briefs, correspondence, and related litigation materials.
• Prepare tables of contents and tables of authorities for litigation filings.
• Track, enter, and monitor deadlines using the firm’s docketing platform and attorney calendar systems.
• Assemble and organize materials for depositions, hearings, mediations, arbitrations, and trials.
• Maintain documents and electronic files in accordance with internal procedures and naming conventions.
• Provide administrative and litigation support to multiple attorneys.
• Assist with expense reimbursements, client invoices, and attorney-related billing matters.
• Review, edit, and finalize client billing drafts and pre-bills.
• Collaborate with other litigation secretaries and provide backup support as needed.
• Perform additional administrative and legal support duties as assigned.

Qualifications

• High school diploma or GED required.
• Minimum of 5 years of related legal secretary or litigation support experience.
• Prior experience with e-filing in both State and Federal courts.
• Strong knowledge of court procedures, filing requirements, and litigation deadlines.
• Experience filing various litigation documents, including complaints, motions, removal documents, and other court submissions.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Ability to learn and work within legal technology platforms and internal firm systems, including tools similar to InTapp, Proforma Tracker, and secure file-sharing platforms.
• Excellent written and verbal communication skills with the ability to interact professionally with attorneys, staff, clients, and external parties.
• Strong attention to detail with the ability to produce accurate work under tight deadlines.
• Ability to read, understand, and apply instructions, correspondence, legal documents, court rules, procedural manuals, and related materials.
• Strong organizational, time management, and prioritization skills.
• Ability to work independently while also contributing effectively in a team-oriented environment.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.