Litigation Secretary - San Francisco Firm

Adams & Martin Group; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Transportation assistance

Benefits package

Job summary

Adams & Martin Group, a San Francisco labor and employment litigation firm, seeks an experienced Litigation Secretary to own calendaring and filing responsibilities. The role requires direct interaction with attorneys, managing a busy desk, and a strong track record in state and federal court filings.

This is a full-time, direct-hire position in San Francisco, CA. Onsite for the first six months with potential hybrid scheduling based on performance and tenure.

Qualifications

• 4+ years of litigation secretary experience.
• Recent hands-on litigation calendaring experience.
• Recent California state and federal court filing experience.
• Experience independently managing litigation deadlines.
• Strong understanding of court rules and procedures.
• Excellent attention to detail and organizational abilities.
• Strong Microsoft Office skills, including Word, Outlook, and Excel.
• Outstanding written and verbal communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Maintain all litigation calendars for assigned attorneys.
• Calculate, track, and monitor court deadlines, hearings, depositions, and other dates.
• Maintain accurate docketing and calendaring without a docketing department.
• Ensure compliance with California state and federal deadlines.
• Work directly with attorneys to manage case timelines and strategies.
• Prepare, proofread, revise, and finalize legal documents and correspondence.
• E-file documents in state and federal courts in CA.
• Coordinate service of process and related filings.
• Assist with discovery and case management tasks.
• Organize and maintain physical and electronic client files.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.

Skills

Litigation experience

Calendaring

Court filings

Attention to detail

MS Office

Tools

JuraLaw

Job description

Adams & Martin Group is partnering with a well-established San Francisco labor and employment litigation firm to identify an experienced Litigation Secretary for a direct-hire opportunity. This is an excellent opportunity for a litigation professional seeking a long-term home with a collaborative, team-oriented firm that values tenure, professionalism, and strong litigation support skills.

The firm is seeking a Litigation Secretary who is comfortable working directly with attorneys, managing a busy litigation desk, and taking full ownership of calendaring and filing responsibilities. This is a critical hire for the team, and candidates must have recent hands‑on experience with litigation calendaring and state and federal court filings.

Schedule & Location

• Full‑time, direct hire
• Monday through Friday
• 8:30 AM - 5:00 PM or 9:00 AM - 5:30 PM
• San Francisco, CA
• Onsite for the first six months then potential hybrid schedule with proven performance

Why This Opportunity Stands Out

• Stable, well‑respected labor and employment litigation firm
• Direct exposure to attorneys and meaningful involvement in case management
• Support one partner and two associates
• Small‑firm environment with a close‑knit, collaborative culture
• Firm places a strong emphasis on teamwork and employee engagement
• Lunches together are a regular part of the firm's culture
• Strong benefits package and transportation assistance
• Opportunity for long‑term growth and stability

Top Qualifications

• Minimum 4+ years of litigation secretary experience
• Recent hands‑on litigation calendaring experience is required
• Recent state and federal court filing experience is required
• Experience managing deadlines without the support of a dedicated docketing department
• Strong tenure and stability in previous positions
• Team‑oriented personality with excellent interpersonal skills
• Litigation experience is required; labor and employment experience is a plus but not required

Key Responsibilities

Litigation Calendaring & Docket Management

• Maintain all litigation calendars for assigned attorneys
• Calculate, track, and monitor court deadlines, filing deadlines, hearings, depositions, mediations, and other critical litigation dates
• Maintain accurate docketing and calendaring without support from a dedicated docketing department
• Ensure compliance with California state and federal court deadlines and procedures
• Work directly with attorneys to manage case timelines and litigation strategies

Litigation Support

• Prepare, proofread, revise, and finalize legal documents and correspondence
• E-file documents in California state and federal courts
• Prepare and process subpoenas and related litigation documents
• Coordinate service of process and court filings
• Assist with discovery‑related tasks and case management support
• Organize and maintain physical and electronic client files
• Communicate professionally with clients, court personnel, opposing counsel, and vendors

Administrative Support

• Manage attorney calendars, meetings, and scheduling
• Coordinate depositions, hearings, mediations, and other litigation events
• Handle incoming and outgoing correspondence
• Assist with document preparation, formatting, and assembly
• Provide high‑level administrative support to one partner and two associates

Qualifications

Required

• 4+ years of litigation secretary experience
• Recent hands‑on litigation calendaring experience
• Recent California state and federal court filing experience
• Experience independently managing litigation deadlines
• Strong understanding of court rules and procedures
• Excellent attention to detail and organizational abilities
• Strong Microsoft Office skills, including Word, Outlook, and Excel
• Outstanding written and verbal communication skills
• Ability to prioritize multiple deadlines in a fast‑paced environment

Preferred

• Labor and employment litigation experience
• Subpoena preparation and management experience
• Experience utilizing JuraLaw
• Experience supporting multiple attorneys simultaneously

Ideal Candidate

The ideal candidate is a seasoned Litigation Secretary who genuinely enjoys being part of a team and thrives in a collaborative office environment. They are proactive, dependable, and comfortable taking ownership of litigation calendars, court filings, and deadline management. This person enjoys interacting with colleagues, is willing to jump in wherever needed, and understands the importance of being a true team player in a small firm setting.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.