Hybrid Litigation Assistant - Mid City

Adams & Martin Group; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Adams & Martin Group is seeking an experienced Litigation Legal Secretary to support multiple attorneys in a fast-paced litigation practice. You will handle document preparation, proofreading, and formatting, ensuring accuracy and timeliness across all filings.

You will manage calendar-based deadlines, e-filing in various courts, and maintain confidential client information while coordinating with counsel and staff to ensure seamless case workflow.

Qualifications

• Minimum of 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys.
• Strong knowledge of state and federal court procedures, legal calendaring, and litigation support processes.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, iManage or similar document management systems, and PDF creation/editing.

Responsibilities

• Provide legal and administrative support to multiple attorneys, managing deadlines and workflow.
• Prepare, proofread, edit, and format pleadings and litigation documents with high accuracy.
• Manage document production, file organization, and e-filing in admin, state, and federal courts.

Skills

Organizational skills

Attention to detail

Multi-tasking

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

iManage

Coyote timekeeping

Job description

Join a well-established and collaborative legal team where your organizational skills, attention to detail, and ability to manage multiple priorities will make a direct impact. This is an excellent opportunity for an experienced Litigation Legal Secretary who thrives in a fast-paced environment and enjoys supporting attorneys through all stages of litigation while delivering exceptional service to clients and colleagues alike. Provide legal and administrative support to multiple attorneys, managing competing priorities, deadlines, and workflow in a dynamic litigation practice. Prepare, proofread, edit, and format legal correspondence, pleadings, and other litigation-related documents with a high degree of accuracy and attention to detail. Manage document production, file organization, and electronic records using iManage or similar document management systems, Adobe Acrobat, and Microsoft Office applications. Handle extensive e-filing in administrative, state, and federal courts while ensuring compliance with applicable court rules, procedures, and filing requirements. Coordinate legal calendaring through Juralaw and other court rules-based calendaring systems, including scheduling appointments, deadlines, meetings, and travel arrangements. Communicate professionally with clients, courts, opposing counsel, attorneys, and internal staff while maintaining confidentiality and exercising sound judgment. Collaborate with attorneys and support staff to support efficient case management, proactively anticipate needs, adapt quickly to changing priorities, and contribute to a seamless workflow.

Qualifications:

• Minimum of 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys.
• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Strong knowledge of state and federal court procedures, legal calendaring, and litigation support processes.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Coyote timekeeping, iManage or similar document management systems, and PDF creation/editing.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.