Litigation Secretary - San Francisco Firm

Adams-; San Francisco (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Adams & Martin Group in San Francisco seeks an experienced Litigation Secretary to support one partner and two associates. The role focuses on calendar management, court filings, and deadline tracking, with on-site work initially and a path to hybrid after six months.

You will work directly with attorneys, manage California state and federal filings, and coordinate the litigation workflow in a tight, team-oriented environment. Excellent organizational and communication skills are essential.

Qualifications

• 4+ years of litigation secretary experience.
• Recent California state and federal court filing experience.
• Experience independently managing litigation deadlines.
• Strong understanding of court rules and procedures.
• Excellent attention to detail and organizational abilities.
• Strong Microsoft Office skills, including Word, Outlook, and Excel.
• Outstanding written and verbal communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Maintain all litigation calendars for assigned attorneys.
• Calculate, track, and monitor court deadlines, filing deadlines, hearings, depositions, mediations, and other critical litigation dates.
• Maintain accurate docketing and calendaring without support from a dedicated docketing department.
• Ensure compliance with California state and federal court deadlines and procedures.
• Work directly with attorneys to manage case timelines and litigation strategies.
• Prepare, proofread, revise, and finalize legal documents and correspondence.
• E-file documents in California state and federal courts.
• Prepare and process subpoenas and related litigation documents.
• Coordinate service of process and court filings.
• Assist with discovery-related tasks and case management support.
• Organize and maintain physical and electronic client files.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Manage attorney calendars, meetings, and scheduling.
• Coordinate depositions, hearings, mediations, and other litigation events.
• Handle incoming and outgoing correspondence.
• Assist with document preparation, formatting, and assembly.
• Provide high-level administrative support to one partner and two associates.

Skills

Team-oriented

Interpersonal skills

Attention to detail

Ability to prioritize deadlines

Tools

Microsoft Office

Word

Outlook

Excel

E-filing systems

Job description

Litigation Secretary - San Francisco Firm (JN -092026-429982) San Francisco, California

Salary: USD85 - USD100000 per year

Adams & Martin Group is partnering with a well-established San Francisco labor and employment litigation firm to identify an experienced Litigation Secretary for a direct-hire opportunity. This is an excellent opportunity for a litigation professional seeking a long-term home with a collaborative, team-oriented firm that values tenure, professionalism, and strong litigation support skills.

The firm is seeking a Litigation Secretary who is comfortable working directly with attorneys, managing a busy litigation desk, and taking full ownership of calendaring and filing responsibilities. This is a critical hire for the team, and candidates must have recent hands‑on experience with litigation calendaring and state and federal court filings.

Schedule & Location

• Full-time, direct hire
• Monday through Friday
• 8:30 AM - 5:00 PM or 9:00 AM - 5:30 PM
• Onsite for the first six months then potential hybrid schedule with proven performance

Why This Opportunity Stands Out

• Stable, well-respected labor and employment litigation firm
• Direct exposure to attorneys and meaningful involvement in case management
• Support one partner and two associates
• Small-firm environment with a close-knit, collaborative culture
• Firm places a strong emphasis on teamwork and employee engagement
• Lunches together are a regular part of the firm's culture
• Strong benefits package and transportation assistance
• Opportunity for long-term growth and stability

Top Qualifications

• Minimum 4+ years of litigation secretary experience
• Recent hands‑on litigation calendaring experience is required
• Recent state and federal court filing experience is required
• Experience managing deadlines without the support of a dedicated docketing department
• Strong tenure and stability in previous positions
• Team-oriented personality with excellent interpersonal skills
• Litigation experience is required; labor and employment experience is a plus but not required

Key Responsibilities

• Maintain all litigation calendars for assigned attorneys
• Calculate, track, and monitor court deadlines, filing deadlines, hearings, depositions, mediations, and other critical litigation dates
• Maintain accurate docketing and calendaring without support from a dedicated docketing department
• Ensure compliance with California state and federal court deadlines and procedures
• Work directly with attorneys to manage case timelines and litigation strategies

Litigation Support

• Prepare, proofread, revise, and finalize legal documents and correspondence
• E-file documents in California state and federal courts
• Prepare and process subpoenas and related litigation documents
• Coordinate service of process and court filings
• Assist with discovery-related tasks and case management support
• Organize and maintain physical and electronic client files
• Communicate professionally with clients, court personnel, opposing counsel, and vendors

Administrative Support

• Manage attorney calendars, meetings, and scheduling
• Coordinate depositions, hearings, mediations, and other litigation events
• Handle incoming and outgoing correspondence
• Assist with document preparation, formatting, and assembly
• Provide high-level administrative support to one partner and two associates

Qualifications

Required

• 4+ years of litigation secretary experience
• Recent California state and federal court filing experience
• Experience independently managing litigation deadlines
• Strong understanding of court rules and procedures
• Excellent attention to detail and organizational abilities
• Strong Microsoft Office skills, including Word, Outlook, and Excel
• Outstanding written and verbal communication skills
• Ability to prioritize multiple deadlines in a fast-paced environment

Preferred

• Labor and employment litigation experience
• Subpoena preparation and management experience
• Experience supporting multiple attorneys simultaneously

Ideal Candidate

The ideal candidate is a seasoned Litigation Secretary who genuinely enjoys being part of a team and thrives in a collaborative office environment. They are proactive, dependable, and comfortable taking ownership of litigation calendars, court filings, and deadline management. This person enjoys interacting with colleagues, is willing to jump in wherever needed, and understands the importance of being a true team player in a small firm setting.