Litigation Assistant

LHH; San Jose (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) match

Paid parental leave

Wellness initiatives

Job summary

A leading law firm in San Jose, CA is seeking a Litigation Secretary to provide high-level administrative and litigation support. This role includes preparing legal documents, managing attorney calendars, and filing with courts. Candidates should have a minimum of 5 years of litigation experience and strong knowledge of court rules. The position offers a hybrid work model and extensive benefits in a prestigious legal environment.

Qualifications

• Minimum 5 years of litigation secretary experience in a law firm.
• Strong knowledge of federal and California court rules.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to attorneys and paralegals.
• Prepare and file legal documents with courts.
• Manage attorney calendars and schedule meetings.

Skills

Litigation secretary experience

Knowledge of court rules

Proficiency with MS Office Suite

Experience with court e-filing

Excellent communication skills

Attention to detail

Organizational skills

Tools

MS Office Suite

Legal document management systems

Court e-filing platforms

Job description

Overview

Litigation Secretary — San Jose, CA. Hybrid (2 days onsite/week after 90 days). Top Am Law Firm. This position supports a prestigious legal team handling complex and high-stakes litigation matters. After a 90-day onboarding period, the schedule includes a hybrid work model with 2 days onsite and 3 days remote each week.

Position

Litigation Secretary
San Jose, CA

Key Responsibilities

• Provide high-level administrative and litigation support to attorneys and paralegals in the Litigation practice group
• Prepare, format, and revise legal documents including pleadings, discovery, motions, subpoenas, and correspondence
• File legal documents with federal and state courts, including e-filing using court-specific platforms
• Manage attorney calendars, schedule meetings, coordinate travel, and maintain docket reminders
• Open new matters, manage files, and maintain document management systems in accordance with firm protocols
• Process expense reports, time entry, and billing tasks in a timely and accurate manner
• Communicate with clients, court personnel, and opposing counsel professionally and confidentially
• Maintain a high level of discretion and professionalism at all times

Qualifications

• Minimum 5 years of litigation secretary experience in a large or mid-size law firm environment
• Strong knowledge of federal and California state court rules and procedures
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint) and legal document management systems
• Experience with court e-filing platforms (e.g., CM/ECF, California courts)
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks with accuracy and attention to detail
• Strong organizational and time management skills
• Professional demeanor and ability to work both independently and collaboratively

Why Join Us

• Prestigious Am Law firm environment with exposure to high-profile litigation matters
• Hybrid work model offering flexibility and work-life balance
• Top-tier benefits including comprehensive health coverage, 401(k) match, paid parental leave, and wellness initiatives
• Supportive and inclusive workplace culture committed to professional development

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

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