Temporary Contract & Records Compliance Coordinator

Mindlance; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A healthcare staffing agency in New York is seeking a Temporary Contract & Records Compliance Coordinator. This role involves supporting contract coordination and personnel file audits while ensuring compliance with internal policies. The ideal candidate will possess strong organizational and communication skills, with prior experience in contract administration and familiarity with legal documentation. This position offers potential for extension based on performance.

Qualifications

• Experience in healthcare field.
• Prior experience with contract administration or legal documentation.
• Ability to manage multiple priorities independently.

Responsibilities

• Serve as the central liaison between departments and OLA for student agreements.
• Review agreements for compliance prior to submission.
• Maintain contract database and tracking system for agreements.

Skills

Contract administration

Attention to detail

Communication skills

Organizational skills

Microsoft Office (Excel and Word)

Job description

Job Title: Temporary Contract & Records Compliance Coordinator

Department: HR Operations

Location: New York, NY 10041

Shift Time: 9:00 AM-5:00 PM

Duration: 04/20/2026 - 06/13/2026, with strong possibilities of extension

Notes:

• Temp takes 1 hour unpaid lunch, hours in the schedule reflect the total work hours per day excluding the unpaid lunch.
• Must have experience in healthcare field.
• PREA will be required.

Position Description:

• The temporary Contract & Records Compliance Coordinator supports the HR Operations team with contract coordination and comprehensive personnel file audits.
• We are seeking a detail-oriented and proactive Contract & Records Compliance Coordinator to support the administration of student and resident agreements across departments in addition to reviewing documents for compliance.
• This individual will serve as the key liaison between departments and the Office of Legal Affairs (OLA), ensuring that agreements are accurate, complete, and processed in a timely manner.
• The ideal candidate will have strong organizational and communication skills and a keen eye for detail.

Responsibilities:

• Serve as the central liaison between departments and the Office of Legal Affairs (OLA) for all student and rotation agreements.
• Review agreements prior to submission to OLA to ensure the correct template is used and all required fields are accurately completed.
• Verify the status of existing agreements and identify when new or updated agreements are needed.
• Communicate with departments to facilitate the initiation or renewal of agreements and ensure timely follow up
• Maintain the contract database on the share drive.
• Develop and manage a tracking system for active agreements, key dates, and execution statuses.
• Upload finalized agreements and distribute fully executed copies to relevant departments
• Ensure compliance with internal policies and processes related to contract administration
• Support HR operations with ad hoc administrative tasks as needed.
• Review personnel documentation in the HRIS system and ensure completeness and accuracy.
• In addition, work with HR managers to obtain and remediate missing or incorrect records.

Preferred Skills:

• Prior experience with contract administration, legal documentation or administrative coordination
• Ability to review documents for completeness, formatting and compliance with organizational standards.
• Familiarity with working with legal teams
• Excellent written and communication skills
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office (Excel and Word)
• Ability to manage multiple priorities and work independently

EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”