Temporary - Global Enrollment Management Assistant

Chicago Headquarters; Chicago (IL); On-site; USD 32,000 - 43,000; Part time

Job summary

IES Abroad, based in Chicago, seeks a Temporary Global Enrollment Management Assistant to oversee student applications and ensure records are complete and accurate. You will monitor applications, conduct audits, and provide clerical support to the Global Enrollment Management team in a fast-paced environment.

Responsibilities include handling high-volume admissions, assisting GEM Specialists with visa documentation, and organizing reports.

Qualifications

• Minimum one year of administrative and/or systems experience.
• Strong attention to detail with the capacity to maintain accurate records.
• Ability to learn new systems quickly.
• Ability to prioritize multiple projects simultaneously and to meet deadlines.
• Basic Microsoft Office application skills required.
• Strong written and verbal communication skills.
• High School diploma required.
• Associate’s or Bachelor’s degree preferred.

Responsibilities

• Review a high-volume of online admissions and pre-departure forms using IES Abroad’s database systems.
• Support GEM Specialists with daily tasks, including processing visa application mail and organizing documents.
• Download and organize relevant reports for GEM Specialists.
• Assist with data audits and visa application reviews.
• Complete additional tasks or duties as assigned.

Skills

Administrative experience

Attention to detail

MS Office

Communication skills

Time management

Education

High School diploma

Associate or Bachelor's degree preferred

Job description

Status: Temporary part-time, non-exempt Schedule: 30 hours per week/CST: 11 week assignment Reports to: Manager, Global Enrollment Management Direct reports: None Start date: ASAP Location: Chicago, IL

About Us

IES Global is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. From our headquarters in Chicago, we offer 400+ programs in 85 locations worldwide, partnering with 500 colleges and universities to create authentic educational experiences that exceed expectations. IES Global comprises a collective of brands including IES Abroad, IES Internships, Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate diverse perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment. For nearly 75 years, we have been a trusted leader in global education, committed to diversity, equity, inclusion, and anti-racism. We actively recruit underrepresented students and provide millions in scholarships each year, celebrating a diverse student body that reflects the vibrant cultures we engage with. Our commitment extends to our diverse team, fostering an inclusive, welcoming workplace where talents from various backgrounds collaborate and grow. Join us at IES Abroad and become part of a community dedicated to creating global leaders and life-changing experiences.

Summary of Position

The Global Enrollment Management Department is seeking a meticulous and organized Temporary Global Enrollment Management Assistant to support the Global Enrollment Management team. In this role will be responsible for overseeing the processing and management of student applications, ensuring accuracy and completeness in our records. Tasks will include monitoring incoming applications, conducting audits, and performing clerical support functions to ensure efficient and accurate processing.

Essential Job Responsibilities & Duties

• Review a high-volume of online admissions and pre-departure forms using IES Abroad’s database systems.
• Support GEM Specialists with daily tasks, including processing visa application mail and organizing documents.
• Download and organize relevant reports for GEM Specialists.
• Assist with data audits and visa application reviews.
• Complete additional tasks or duties as assigned.

Experience & Qualifications/Skills

• Minimum one year of administrative and/or systems experience
• Strong attention to detail with the capacity to maintain accurate records
• Ability to learn new systems quickly
• Ability to prioritize multiple projects simultaneously and to meet deadlines
• Basic Microsoft Office application skills required
• Strong written and verbal communication skills

Education, Licenses and/or Certifications etc.

• High School diploma required
• Associate’s degree or Bachelor’s degree preferred

Hourly Rate: $27.00 per hour

Benefits Eligible: No

Equal Opportunity Employment

IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity. We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.