Temporary Gala Week Operations Lead

The Executive Leadership Council, Inc.; Washington (District of Columbia); Hybrid; USD 34,000 - 55,000; Part time

Job summary

The Executive Leadership Council (ELC) seeks a Temporary Event Office & Program Logistics Coordinator to provide short-term operational and logistical leadership for Gala Week and related large-scale events. The role focuses on establishing and managing the event office, coordinating supplies, and supporting the program delivery team.

Based in Washington, DC, the candidate will work with the Events and Logistics Program Manager to ensure seamless on-site execution, strong vendor coordination,

Qualifications

• 5+ years of professional experience in event management, conference management, or related fields.
• Experience supporting large-scale conferences, galas, or multi-day programs.
• 3–5+ years in office management or event‑office coordination.
• 1–2+ years providing direct administrative support to senior leaders or event leadership.
• Proficiency with Microsoft 365 suite and familiarity with event platforms.
• Ability to travel up to 25% and work in a fast-paced, high-profile environment.
• Strong communication, confidentiality, and organizational skills.

Responsibilities

• Lead the setup, operation, and breakdown of the on-site event office or command center.
• Coordinate preparation, inventory, packing, shipping, and tracking of supplies and equipment.
• Maintain organized event documents, schedules, and vendor information.
• Support registration, attendee services, speaker logistics, and meeting room requirements.
• Coordinate vendor schedules, deliveries, access, setup, and event-day activities.
• Provide admin and logistical support to event leadership before and during the event.
• Track deadlines, changes, and priorities; troubleshoot real-time issues as needed.

Skills

Event management

Conference management

Office management

Vendor coordination

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Communication

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Job description

The Executive Leadership Council (ELC) seeks a Temporary Event Office & Program Logistics Coordinator to provide short-term operational and logistical leadership for Gala Week and related large-scale events. The role focuses on establishing and managing the event office, coordinating supplies, and supporting the program delivery team.

Based in Washington, DC, the candidate will work with the Events and Logistics Program Manager to ensure seamless on-site execution, strong vendor coordination,