Temporary Full Cycle Accounts Payable Clerk - Food & Beverage

PrideStaff; Las Vegas (NV); On-site; USD 57,308,000 - 71,635,000; Full time

Job summary

PrideStaff in Las Vegas is seeking a Full Cycle Accounts Payable Clerk to manage high-volume invoices and vendor communications. You will perform 3-way matching, process checks, and support month-end close in a fast-paced environment.

The role requires 3+ years AP experience in hospitality or restaurant contexts, strong Excel skills, and the ability to work flexible hours and overtime. Join a team focused on accuracy and timely payments.

Qualifications

• Background in accounts payable in hospitality, F&B, or restaurant industry.
• 3+ years AP experience in high-volume invoice processing.
• High School Diploma required.
• Intermediate knowledge of Word, Excel; strong Excel skills.
• Proficient in data entry.
• Familiar with office equipment (copier, fax, phone).
• Customer service experience.
• Able to work flexible hours and overtime.

Responsibilities

• Process high-volume vendor invoices (500+ monthly) and check requests.
• Perform 3-way matching (PO / invoice / receipt).
• Process, track, and mail checks; manage weekly check runs.
• Produce weekly to bi-weekly payment reports for approvals.
• Reconcile vendor statements and monitor accounts/billings for current payments.
• Communicate with vendors, managers, and upper management; respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks.
• Maintain AP aging reports and support month-end close.
• Setup/transfer service for utility accounts; maintain automatic/recurring payments.
• Maintain unpaid invoice filing; process vendor address changes; obtain W-9 forms and 1099s.
• Setup/maintain vendor contacts in R365, QuickBooks, Sage Intacct; assist with cleanup.
• Other duties may be assigned.

Skills

Attention to detail

Interpersonal skills

Communication skills

Organizational skills

Confidentiality

Time management

Education

High School Diploma

Tools

Restaurant365 (R365)

QuickBooks

Sage Intacct

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Title: Full Cycle Accounts Payable Clerk

This position will require a very organized person who can handle a fast-paced environment with very tight deadlines.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position: Attention to detail and accuracy Strong interpersonal skills Excellent communications skills both written and verbal Organizational, prioritizing, and problem-solving skills Confidentiality and judgment Proficient in time management

Essential Functions & Responsibilities

Process high-volume vendor invoices (500+ monthly) and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation. Perform 3-way matching (PO / invoice / receipt). * Responsible for the processing, tracking, and mailing of checks, as well as managing weekly check runs. Produce weekly to bi-weekly planned payment reports for invoice approvals. Reconcile vendor statements and monitor accounts and contract billings to ensure payments are current. Correspond with vendors, managers, and upper management and respond to inquiries. Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries with vendors and operations teams. Maintain AP aging reports and support month-end close. Setup and transfer service for utility accounts. Setup and maintain automatic and recurring payments. Maintain unpaid invoice filing. Process vendor address change requests for new and existing associations. Obtain and track W-9 forms and process annual 1099 forms. Setup and maintain vendor contact information in R365, QuickBooks, and Sage - Intact, and assist with accounting system cleanup. Other duties may be assigned.

Minimum Qualifications MUST HAVE

a background or prior experience in accounts payable involving the hospitality, food & beverage, or restaurant industry. 3+ years Accounts Payable experience in a high-volume invoice processing environment. (This covers the minimum three years accounting and two years AP experience). Minimum High School Diploma. Intermediate knowledge of Word, Excel (strong Excel skills required), and Outlook. Proficient in data entry. Knowledge of office equipment such as a copier, fax, and phone. Customer service experience. Available to work Flexible Hours and overtime when needed.

Preferred Qualifications

Experience with multi-entity accounting systems. Restaurant365 (R365) expertise strongly preferred. Experience with Sage - Intact and Quick Books.

Compensation / Pay Rate (Up to): $20.00 - $25.00 Per Hour