Temporary Front Desk & Visitor Services Associate

Northwest Michigan Community Action Agency, Inc.; Petoskey (MI); On-site; USD 17,000 - 22,000; Full time

Job summary

Northwest Michigan Community Action Agency, Inc. is seeking a welcoming receptionist to support clients, staff and vendors by answering phones and greeting visitors. You will screen calls, direct inquiries, and maintain a professional front desk presence.

You will handle mail, shipments, postage, and basic office operations such as opening/closing procedures, logging visits, monitoring emails, and assisting the business office with mailings.

Qualifications

• Greeting and directing clients in person and on the phone, including screening calls and visitors.
• Representing the agency in a professional manner.
• Working cooperatively with clients, co-workers, partners, vendors, and the public.
• Performing all basic receptionist duties including office opening and closing procedures, cleaning of reception area, sign in /sign out logs, receive all shipments and deliveries, stock bathroom supplies, and daily monitoring of the agency email.
• Document all incoming checks. Notify the business office when checks have come in.
• Handling of all aspects of mail and shipping, including distribution of daily mail received and faxes. Issue and monitor postage stamp inventory for the agency. Order postage as needed.
• Assist tax department with preparing mailings.
• Any other duties as assigned.

Responsibilities

• Greeting and directing clients in person and on the phone, including screening calls and visitors.
• Representing the agency in a professional manner.
• Working cooperatively with clients, co-workers, partners, vendors, and the public.
• Performing all basic receptionist duties including office opening and closing procedures, cleaning of reception area, sign in /sign out logs, receive all shipments and deliveries, stock bathroom supplies, and daily monitoring of the agency email.
• Document all incoming checks. Notify the business office when checks have come in.
• Handling of all aspects of mail and shipping, including distribution of daily mail received and faxes. Issue and monitor postage stamp inventory for the agency. Order postage as needed.
• Assist tax department with preparing mailings.
• Any other duties as assigned.

Job description

Northwest Michigan Community Action Agency, Inc. is seeking a welcoming receptionist to support clients, staff and vendors by answering phones and greeting visitors. You will screen calls, direct inquiries, and maintain a professional front desk presence.

You will handle mail, shipments, postage, and basic office operations such as opening/closing procedures, logging visits, monitoring emails, and assisting the business office with mailings.