College Aide, Bureau of Operations

City of New York; New York (NY); On-site; USD 2,066,000 - 2,893,000; Part time

Benefits offered by this job

Loan forgiveness

Health insurance benefits

Work from home up to 2 days/week

Public sector pension

Job summary

City of New York is seeking a College Aide (All City Depts) to support the NYC Health Department with administrative tasks in a part-time role up to 20 hours per week. The position involves filing, coordinating documents, and assisting staff with various office duties.

The ideal candidate will have strong Microsoft Word, Excel, and PowerPoint skills, good organizational abilities, and the capacity to multitask in a team. A student in good standing at an accredited college is preferred.

Qualifications

• Matriculation in an accredited college or graduate school is required.
• For IT-focused tracks, study includes information technology, computer science, MIS, data processing, or related fields, with at least 9 credits.

Responsibilities

• File and organize official documents as needed.
• Assist Command staff with general administrative work.
• Assist handling of the HP overtime canvass when needed.
• Update and add directives to the HP New Hire manual as needed.
• File/organise personnel files, create overtime canvass, and track special details.
• Maintain monthly calendars, input/organise lost/found items, receive mail/packages and storage room upkeep.

Skills

Customer service

Word

Excel

PowerPoint

Presentation

Organization

Communication

Writing & proofreading

Teamwork

Multitasking

Education

Matriculation at accredited college or graduate school

IT-related course of study (Information Technology, CS, MIS, data processing) with 9 credits

Job description

Job Description

College Aide Position (Freshman-Sophomore) - Part Time - Up to 20 hours per /week

The Division of Administration Bureau of Operation/Health Police Unit oversees, directs, and promotes DOHMH employees, clients, visitors, and properties throughout NYC areas on a 24/7 basis. In meeting the growing needs and demands of the agency, this Unit requires adequate resources and manpower to perform these services in an effective and efficient manner.

Position Summary:
Under supervision, the College Aide will be responsible for providing a variety office and administrative assignments to meet the programs goals and objectives.

Job Duties and Responsibilities

• The intern may file and organise official documents, as needed.
• Assist Command staff with general administrative work.
• Assist the handling of the HP overtime canvass when needed.
• Update and add new directives to the HP New Hire manual as needed.
• File/organise personnel files, create overtime canvass, and track special details.
• Maintain monthly calendars, input/organise lost/found items, receive mail/packages and storage room upkeep.

Preferred Skills

• Excellent customer service skills
• Basic knowledge of Microsoft Word, excel, PowerPoint and able to conduct presentations.
• Great organisation skills
• Ability to communicate well.
• Ability to write and proofread documents.
• Ability to work in a team.
• Able to multitask.

Why you should work for us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programmes that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
  • a premium‑free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  • a public sector defined benefit pension plan with steady monthly payments in retirement.
  • a tax‑deferred savings program and
  • a robust Worksite Wellness Programme that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programmes and services focused on food and nutrition, anti‑tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID‑19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half‑time in any week in which classes in which the student is enrolled are in session. Students may be employed full‑time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, colour, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.