Temporary Corporate Executive Assistant

Wilson Sonsini Goodrich & Rosati, Professional Corporation; Boston (MA); Hybrid; USD 57,859 - 78,275; Part time

Job summary

Wilson Sonsini Goodrich & Rosati, Professional Corporation is seeking a Temporary Corporate Executive Assistant for a 7-month assignment in Boston, MA. This hybrid role will require strong administrative support and complex workflow management, acting as a primary contact for clients.

Ideal candidates will have over 5 years of experience in high-volume legal practices, showcasing exceptional organizational and communication skills. The position offers a competitive hourly rate of $42.00 to $56.82, based on experience, and provides flexibility for overtime.

Qualifications

• 5+ years of administrative support in legal practices with complex workflow management.
• Prior experience in high-volume legal practices and project management.
• Self-directed, capable of managing multiple assignments under tight deadlines.

Responsibilities

• Act as primary support contact for clients and external parties.
• Facilitate new business intake including client opening and conflict checks.
• Manage attorney emails and calendars, scheduling and logistics.
• Prepare, proofread, and edit legal documents.
• Support business development and marketing efforts.

Skills

Advanced proficiency in Microsoft Office Suite

Expertise in legal admin systems

Exceptional organization and communication skills

Client service orientation

Discretion and confidentiality

Proactive and collaborative mindset

Mentoring and teamwork skills

Education

Bachelor’s degree preferred

Tools

PDF editing tools

CRM (Salesforce)

Project tracking (Asana)

Job description

Temporary Corporate Executive Assistant (7‑month assignment, Hybrid)

We are seeking an experienced Executive Assistant to provide advanced administrative and practice support to attorneys and internal legal teams. The role requires high autonomy, judgment, and the ability to manage complex client and matter coordination along with business development support.

Essential Duties and Responsibilities

• Act as primary support contact for clients and external parties; conduct preliminary research and prepare intake summaries.
• Facilitate new business intake: opening clients/matters, conflict checks, engagement, waiver and disclosure letters.
• Respond to audit and corporate documentation requests; generate complex waiver/disclosure letters using AI tools.
• Manage email and calendar: high‑volume inbox triage, attorney scheduling, meeting coordination, conference calls, and logistics.
• Support practice group and client board meetings: agenda development, minutes, materials, and filing.
• Coordinate travel: booking, itineraries, security access, and upkeep of travel details.
• Document management: prepare, proofread, edit legal documents, format PDFs, maintain NetDocs, and coordinate DocuSign and courier services.
• Timekeeping and billing: enter time, review and edit prebills, resolve billing discrepancies, and process expense reimbursements.
• Business development & marketing: support pitch materials, Salesforce updates, event coordination, and social media content.
• Knowledge Management: oversee KM deal tracking submissions and follow‑ups.
• General operational support: supply requests, mail handling, compliance tasks, contact list maintenance, and seminar registration.
• Mentor new Executive Assistants and provide team collaboration and backup support.

Education and Experience Requirements

• Bachelor’s degree preferred.
• 5+ years of administrative support to attorneys with complex workflow management.
• Advanced proficiency in Microsoft Office Suite, PDF editing tools, and AI/drafting platforms.
• Expertise in legal admin systems: document management, CRM (Salesforce), timekeeping, and project tracking (Asana).
• Exceptional organization, communication, client service orientation, discretion, and confidentiality.
• Self‑directed, proactive, collaborative, and capable of managing multiple assignments under tight deadlines.
• Prior experience in fast‑paced, high‑volume legal practices and project management.
• Mentoring and teamwork skills.

Compensation & Benefits

• Hourly rate: $42.00 – $56.82 (based on qualifications, experience, education, and location).
• Hybrid in‑office schedule with flexibility for overtime.

Equal Opportunity Employer