Temporary BJP Retreat and Events Associate - Reidsville, NC

North Carolina State University; Raleigh (NC); On-site; USD 42,000 - 62,000; Part time

Job summary

North Carolina State University’s Betsy Jeff Penn 4-H Educational Center seeks an Retreat and Events Associate to lead retreat and rental programs, coordinate events, and support marketing and community outreach throughout the year.

The role involves collaboration with staff and partners, handling administrative tasks, fundraising support, and ensuring high-quality participant experiences aligned with the Center’s goals and ACA accreditation.

Responsibilities

• Oversee weekend rental and retreat groups throughout the calendar year
• Point of contact for the reservation and contract process with all rental and retreat groups
• Coordinate program planning prior to events, provide support during events, facilitate communications and program activities, and assist with post-program follow-up. On-site supervision will be rotated among camp leadership staff
• Oversee staff for facilitation of weekend programs when required
• Coordinate facility and equipment needs for group rental programs, including collaborating with Food Service and Maintenance supervisors to ensure facilities, equipment, and support services are prepared and maintained for user groups
• Develop and implement marketing and recruitment plans and supporting materials for the group rental programs
• Collaborates closely with the Center’s leadership team
• Provide administrative and operational support, including assistance with hiring, budgeting, fundraising, and facilities maintenance, as assigned by the Center Director
• Coordinate the planning and successful implementation of Betsy’s Bash, a biennial fundraising event held at Betsy Jeff Penn
• Serve as the primary point of contact and on-site coordinator for the event, collaborating with the Center Director, facilities and program staff as needed
• Work with the Center’s Advisory Council to plan, coordinate, and support event activities
• Develop and implement marketing and communication strategies to promote the Center’s programs, events, rentals, and services and increase community engagement and participation
• Maintain and support the growth of the Center’s email marketing database and communications

Job description

Essential Job Duties

The Retreat and Events Associate provides leadership and oversight for retreat and rental programs, special events, marketing, community outreach, and year-round operations at the Betsy Jeff Penn 4-H Educational Center. The role coordinates with staff, user groups, and community partners to ensure successful program delivery, facility operations, and positive participant experiences while supporting the Center’s strategic goals, fundraising efforts, and ACA accreditation.

Posting Details

• Posting Number PG196220TM
• Position Number 11ASO3761
• Position Type Temporary

Retreat Responsibilities Include:

• Oversee weekend rental and retreat groups throughout the calendar year
• Point of contact for the reservation and contract process with all rental and retreat groups
• Coordinate program planning prior to events, provide support during events, facilitate communications and program activities, and assist with post-program follow-up. On-site supervision will be rotated among camp leadership staff
• Oversee staff for facilitation of weekend programs when required
• Coordinate facility and equipment needs for group rental programs, including collaborating with Food Service and Maintenance supervisors to ensure facilities, equipment, and support services are prepared and maintained for user groups.
• Develop and implement marketing and recruitment plans and supporting materials for the group rental programs
• Collaborates closely with the Center’s leadership team
• Provide administrative and operational support, including assistance with hiring, budgeting, fundraising, and facilities maintenance, as assigned by the Center Director

Special Events:

• Coordinate the planning and successful implementation of Betsy's Bash, a biennial fundraising event held at Betsy Jeff Penn
• Serve as the primary point of contact and on-site coordinator for the event, collaborating with the Center Director, facilities and program staff as needed
• Work with the Center’s Advisory Council to plan, coordinate, and support event activities

Program Marketing, User Support, and Community Outreach:

• Develop and implement marketing and communication strategies to promote the Center’s programs, events, rentals, and services and increase community engagement and participation.
• Maintain and support the growth of the Center’s email marketing database and communications.