Temporary Administrative Coordinator

Spherion; Mankato (MN); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Disability coverage

Job summary

Spherion Staffing, LLC in Mankato, MN is seeking a detail-oriented Temporary Administrative Coordinator to join an on-site team. The role handles standard office operations, including reviewing invoices, processing payment paperwork, and preparing shipping labels for outgoing checks, with a focus on accuracy.

This 2–3 month assignment offers a daytime schedule, Monday–Friday, 8:00 AM–4:30 PM, and involves collaboration with three on-site coordinators.

Qualifications

• High School Diploma or GED equivalent.
• Solid basic math skills and comfort working with numeric data and invoices.
• Familiarity with Microsoft Outlook (including shared mailboxes), Microsoft SharePoint, or general office databases.
• Strong organizational skills with an emphasis on accuracy in data entry and review.
• Clear verbal phone communication and professional email writing skills.

Responsibilities

• Invoice & Document Processing: Review incoming project paperwork and process customer invoices accurately within company systems.
• Phone & Disbursement Support: Receive incoming customer calls requesting disbursements and transfer or route calls accordingly.
• Shipping Preparation: Prepare checks for UPS or FedEx shipment by generating shipping labels and updating tracking details in system records (No check-signing required).
• Email & File Follow-Up: Monitor a shared Outlook mailbox and send prompt email follow-ups to collect missing documentation.
• Team Collaboration: Work closely alongside three on-site coordinators to maintain efficient workflow and file organization in SharePoint.

Skills

Administrative support

Data entry

Customer service

Basic math

Education

High School Diploma or GED

Tools

Microsoft Outlook

SharePoint

Job description

We are seeking an organized, detail-oriented Temporary Administrative Coordinator to join an on-site team of three in Mankato, MN. In this non-customer-facing role, you will handle standard office operations, including reviewing invoices, processing payment paperwork, preparing shipping labels for outgoing checks, and managing documentation via email. This position is expected to last 2-3 months long. This position offers a consistent daytime schedule in a professional office environment. It is an ideal fit for anyone with a background in general office administration, data entry, or customer service who possesses strong basic math skills and high attention to detail. Monday-Friday, 8:00AM-4:30PM, $20-$21/hour.

Responsibilities

• Invoice & Document Processing: Review incoming project paperwork and process customer invoices accurately within company systems.
• Phone & Disbursement Support: Receive incoming customer calls requesting disbursements and transfer or route calls accordingly.
• Shipping Preparation: Prepare checks for UPS or FedEx shipment by generating shipping labels and updating tracking details in system records (No check-signing required).
• Email & File Follow-Up: Monitor a shared Outlook mailbox and send prompt email follow-ups to collect missing documentation.
• Team Collaboration: Work closely alongside three on-site coordinators to maintain efficient workflow and file organization in SharePoint.

Skills

• Prior experience in administrative support, office coordination, data entry, or customer service.
• Experience handling basic financial paperwork, such as prior work as a Bank Teller or Office Assistant.

Qualifications

• High School Diploma or GED equivalent.
• Solid basic math skills and comfort working with numeric data and invoices.
• Familiarity with Microsoft Outlook (including shared mailboxes), Microsoft SharePoint, or general office databases.
• Strong organizational skills with an emphasis on accuracy in data entry and review.
• Clear verbal phone communication and professional email writing skills.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including:

• medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].