Temporary Administrative Assistant III (Agriculture/Weights and Measures)

County of San Luis Obispo; San Luis Obispo (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

The County of San Luis Obispo Agriculture / Weights and Measures Department seeks a Temporary Administrative Assistant III to support the Templeton Office. The role requires strong organization, sound judgment, and the ability to handle sensitive information with professionalism.

Key tasks include clerical and administrative support, data entry, processing documents, communicating with the public, and assisting customers in accessing department services.

Qualifications

• Clerical, technical, specialized or difficult administrative support work.
• Experience with database, word processing or spreadsheet software.
• Interpreting laws, procedures, policies and rules in daily tasks.
• Ability to handle sensitive information with professionalism and compassion.

Responsibilities

• Perform clerical, technical, specialized or difficult administrative support work using databases, word processing or spreadsheet software.
• Review, analyze and process legal documents, property records and forms.
• Enter data into computer systems and prepare reports.
• Answer inquiries and assist customers in accessing departmental services.

Skills

Organizational skills

Attention to detail

Data entry

Education

High School diploma or GED

Tools

Database software

Word processing

Spreadsheet

Job description

The County of San Luis Obispo Agriculture / Weights and Measures Department is seeking a Temporary Administrative Assistant III to support our Templeton Office. This position requires strong organizational skills, sound judgment, and the ability to handle sensitive information with professionalism and compassion.

Typical Tasks and Representative Duties

Performs varied clerical, technical, specialized or difficult administrative support work; may use database, word processing or spreadsheet software programs and other applications; reviews, analyzes and processes legal documents, property records, and forms; conducts transactions with the public and other employees requiring interpretation of laws, procedures, policies, and rules; may enter data directly into computer systems; may work on affidavits, registrations, nominating petitions, and campaign statements; may accept, review and process documentation filed for legal recordation; compiles, reviews or prepares and edits materials for reports, statements and records; may compose and present various statistical reports, correspondence and documents; answers inquiries relating to departmental or County policies and procedures; performs computations for fines, bills, vouchers and claims; may post and balance source documents to journals and ledgers; gathers data; prepares and/or transcribes a variety of reports within established guidelines; may transcribe from dictating equipment; performs reception and administrative support activities which include assisting customers to gain access to departmental services; answers telephones, screens and directs calls, and refers to appropriate individuals; and does other related work as assigned.

Minimum Qualifications

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:

All levels: Graduation from High School or possession of a G.E.D AND

Administrative Assistant III: Either A: One year of experience performing duties comparable to an Administrative Assistant II. Or B: Three years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience.

The ideal candidate is a highly organized and dependable administrative professional who thrives in a detail-oriented environment. They are comfortable working with large volumes of records and data, maintaining accuracy across multiple systems, and following established processes with consistency.

This individual demonstrates strong problem-solving skills and the ability to identify discrepancies, organize complex information, and support data accuracy efforts. They are self-motivated, able to manage workload independently, and capable of prioritizing tasks in a fast-paced, project-based environment.

The successful candidate will have experience supporting administrative or operational functions that require a high level of accountability, attention to detail, and adherence to procedures. Experience working with records management systems, spreadsheets, or databases is highly desirable.

They communicate effectively with team members, take initiative to improve organization and efficiency, and are comfortable supporting both routine administrative tasks and more complex data verification efforts.