Administrative Assistant I/II/III - Mail Services

County of San Luis Obispo; San Luis Obispo (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

County of San Luis Obispo is seeking Administrative Assistant I–III across all levels to support county departments with clerical tasks and standard administrative duties. The roles emphasize reliability, customer service, and professional communication in a busy county office environment.

All levels require a high school diploma or GED; some positions allow substitutes with certificates in secretarial, clerical, or library studies or a paralegal certificate.

Qualifications

• High school diploma or GED required for All Levels.
• Certificates in secretarial/clerical/library studies can substitute for up to one year of general clerical experience.
• Administrative Assistant I–III have progressively increasing duties depending on level.

Skills

Customer service

Reliability

Communication

Teamwork

Education

High School Diploma or GED

Secretarial/clerical/library certificate

Paralegal certificate

Tools

Word processing

General computer skills

Job description

Central Mail plans, organizes, directs, and supervises the processing of official County Business mail for all County Departments and selected outside agencies, and provides a variety of centralized mail services. Services include daily pick-up, delivery, and processing of United States Postal Service (USPS) mail, delivery of incoming and pick up of outgoing official interdepartmental mail, and processing Certified Mail and United Parcel Service (UPS) requests.

• The ability to stand while posting and metering mail, delivering mail to multiple buildings and floors, pushing a mail cart inside and outside in various weather conditions, and lifting up to 50 lbs.
• A valid California driver's license (driving to various facilities for mail delivery and pick-up)
• Excellent customer service, both internally to County departments and externally to the general public
• Reliability and timeliness
• A strong work ethic
• The ability to work with and communicate well with others

Note: This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time.

All levels

Graduation from high school or possession of a G.E.D. certificate at the time of employment. Possession of either a Certificate of Proficiency in secretarial, clerical, or library studies or possession of a paralegal certificate from an accredited institution will substitute for up to one year of the general clerical experience.

Administrative Assistant I

• Either A: Six months of experience performing duties comparable to Administrative Assistant Aide
• Either B: One year of general clerical experience including word-processing/computer experience.

Administrative Assistant II

• Either A: One year of experience performing duties comparable to Administrative Assistant I.
• Either B: Two years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience.

Administrative Assistant III

• Either A: One year of experience performing duties comparable to an Administrative Assistant II.
• Either B: Three years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience.

REASONABLE ACCOMMODATION NOTICE

Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail [e-mail] for more information.

VETERAN’S PREFERENCE POINTS

If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran’s preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

STUDENT LOAN FORGIVENESS FOR PUBLIC EMPLOYEES

Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program? Click here to learn more about eligibility for this benefit.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [e-mail]. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.