Temporary Administrative Assistant

Strategic Employment Partners (SEP); Philadelphia (Philadelphia County); Sur place; USD 34 000 - 41 000; Plein temps

Résumé du poste

Strategic Employment Partners (SEP) is assisting with the placement of a Seasonal Administrative Assistant to support the on-site management office at a high-traffic urban shopping center in Center City Philadelphia. This fully onsite role runs through mid-January with potential for extension, requiring availability through the holiday period.

You will handle front-office duties, leasing paperwork for seasonal tenants, coordinate with mall operations and security, and maintain tenant files and

Qualifications

• 2+ years of administrative, front office, or customer service experience.
• Solid Excel skills (sorting, filtering, basic formulas, maintaining trackers), plus Outlook and Word.
• Strong organization and attention to detail with documents and deadlines.
• Comfortable following up by phone and email, including on overdue items and payments.
• Yardi or other property management software experience a plus.
• Background in property management, commercial real estate, retail operations, or leasing a plus.
• Familiarity with certificates of insurance, contracts, or tenant files a plus.
• Bilingual English/Spanish a plus.

Responsabilités

• Answer phones and greet tenants, vendors, and visitors at the management office
• Prepare and track license agreements for seasonal and short-term tenants
• Collect and verify certificates of insurance and other required tenant documents before move-in
• Coordinate tenant move-ins and move-outs with mall operations and security
• Follow up with tenants on missing paperwork, deposits, and past-due payments
• Process vendor invoices and keep tenant records, contact lists, and office files current
• Draft tenant notices and correspondence, and manage calendars for the management team

Connaissances

Excel skills

Outlook/Word

Attention to detail

Phone/email follow-up

Bilingual English/Spanish

Outils

Yardi

Description du poste

Seasonal Administrative Assistant (Retail Real Estate) | Philadelphia, PA (Center City)

A national owner and operator of premier retail properties is hiring a Seasonal Administrative Assistant to support the on-site management office at a high-traffic urban shopping center in Center City Philadelphia.

Candidates must be located within commuting distance of Center City Philadelphia. The property sits directly on SEPTA and PATCO lines.

About the Role:

This is a fully onsite role supporting the property management team through its busiest season of the year. You'll split your time between front-office administration and leasing paperwork for holiday and short-term tenants, including kiosks, carts, and pop-up shops. This is a temporary assignment running through mid-January, with potential for extension. Availability for the full assignment, including the holidays, is required.

What You'll Do:

• Answer phones and greet tenants, vendors, and visitors at the management office
• Prepare and track license agreements for seasonal and short-term tenants
• Collect and verify certificates of insurance and other required tenant documents before move-in
• Coordinate tenant move-ins and move-outs with mall operations and security
• Follow up with tenants on missing paperwork, deposits, and past-due payments
• Process vendor invoices and keep tenant records, contact lists, and office files current
• Draft tenant notices and correspondence, and manage calendars for the management team

What We're Looking For:

• 2+ years of administrative, front office, or customer service experience
• Solid Excel skills (sorting, filtering, basic formulas, maintaining trackers), plus Outlook and Word
• Strong organization and attention to detail with documents and deadlines
• Comfortable following up by phone and email, including on overdue items and payments
• Yardi or other property management software experience a plus
• Background in property management, commercial real estate, retail operations, or leasing a plus
• Familiarity with certificates of insurance, contracts, or tenant files a plus
• Bilingual English/Spanish a plus

Compensation:

$25-$30/hour, commensurate with experience.

Work Setup:

Fully onsite in Center City Philadelphia. Full availability through mid-January required.

US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.