Administrative Assistant 3 month TemptoHire

Strategic Employment; Philadelphia (Philadelphia County); On-site; USD 34,000 - 41,000; Full time

Job summary

Strategic Employment seeks a Seasonal Administrative Assistant (Retail Real Estate) to support the on-site management office in Center City Philadelphia. You’ll split your time between front-office administration and leasing paperwork for temporary tenants during the busy season.

The role is fully onsite through mid-January with potential extension. Availability for the full assignment, including holidays, is required; candidates must reside within commuting distance of Center City Philadelphia.

Qualifications

• 2+ years of administrative, front office, or customer service experience.
• Solid Excel skills (sorting, filtering, basic formulas), plus Outlook and Word.
• Strong organization and meticulous handling of documents and deadlines.
• Comfortable following up by phone and email on overdue items.

Responsibilities

• Answer phones and greet tenants, vendors, and visitors at the management office.
• Prepare and track license agreements for seasonal and short-term tenants.
• Collect and verify certificates of insurance and other tenant documents before move-in.
• Coordinate tenant move-ins and move-outs with mall operations and security.
• Follow up with tenants on missing paperwork, deposits, and past-due payments.
• Process vendor invoices and keep tenant records, contact lists, and files current.
• Draft tenant notices and correspondence, and manage calendars for the management team.

Skills

Administrative experience

Organization

Strong communication

Phone & email follow-up

Tools

Excel

Outlook

Word

Yardi (or similar)

Job description

Seasonal Administrative Assistant (Retail Real Estate) | Philadelphia, PA (Center City)

A national owner and operator of premier retail properties is hiring a Seasonal Administrative Assistant to support the on-site management office at a high-traffic urban shopping center in Center City Philadelphia.

Candidates must be located within commuting distance of Center City Philadelphia. The property sits directly on SEPTA and PATCO lines.

About the Role:

This is a fully onsite role supporting the property management team through its busiest season of the year. You’ll split your time between front-office administration and leasing paperwork for holiday and short-term tenants, including kiosks, carts, and pop-up shops. This is a temporary assignment running through mid-January, with potential for extension. Availability for the full assignment, including the holidays, is required.

What You’ll Do:

• Answer phones and greet tenants, vendors, and visitors at the management office
• Prepare and track license agreements for seasonal and short-term tenants
• Collect and verify certificates of insurance and other required tenant documents before move-in
• Coordinate tenant move-ins and move-outs with mall operations and security
• Follow up with tenants on missing paperwork, deposits, and past-due payments
• Process vendor invoices and keep tenant records, contact lists, and office files current
• Draft tenant notices and correspondence, and manage calendars for the management team

What We’re Looking For:

• 2+ years of administrative, front office, or customer service experience
• Solid Excel skills (sorting, filtering, basic formulas, maintaining trackers), plus Outlook and Word
• Strong organization and attention to detail with documents and deadlines
• Comfortable following up by phone and email, including on overdue items and payments
• Yardi or other property management software experience a plus
• Background in property management, commercial real estate, retail operations, or leasing a plus
• Familiarity with certificates of insurance, contracts, or tenant files a plus
• Bilingual English/Spanish a plus

Compensation:

$25-$30/hour, commensurate with experience.

Work Setup:

Fully onsite in Center City Philadelphia. Full availability through mid-January required.

US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.