Seasonal Admin & Leasing Assistant - Retail Center

Strategic Employment; Philadelphia (Philadelphia County); On-site; USD 34,000 - 41,000; Full time

Job summary

Strategic Employment seeks a Seasonal Administrative Assistant (Retail Real Estate) to support the on-site management office in Center City Philadelphia. You’ll split your time between front-office administration and leasing paperwork for temporary tenants during the busy season.

The role is fully onsite through mid-January with potential extension. Availability for the full assignment, including holidays, is required; candidates must reside within commuting distance of Center City Philadelphia.

Qualifications

• 2+ years of administrative, front office, or customer service experience.
• Solid Excel skills (sorting, filtering, basic formulas), plus Outlook and Word.
• Strong organization and meticulous handling of documents and deadlines.
• Comfortable following up by phone and email on overdue items.

Responsibilities

• Answer phones and greet tenants, vendors, and visitors at the management office.
• Prepare and track license agreements for seasonal and short-term tenants.
• Collect and verify certificates of insurance and other tenant documents before move-in.
• Coordinate tenant move-ins and move-outs with mall operations and security.
• Follow up with tenants on missing paperwork, deposits, and past-due payments.
• Process vendor invoices and keep tenant records, contact lists, and files current.
• Draft tenant notices and correspondence, and manage calendars for the management team.

Skills

Administrative experience

Organization

Strong communication

Phone & email follow-up

Tools

Excel

Outlook

Word

Yardi (or similar)

Job description

Strategic Employment seeks a Seasonal Administrative Assistant (Retail Real Estate) to support the on-site management office in Center City Philadelphia. You’ll split your time between front-office administration and leasing paperwork for temporary tenants during the busy season.

The role is fully onsite through mid-January with potential extension. Availability for the full assignment, including holidays, is required; candidates must reside within commuting distance of Center City Philadelphia.