Temporary Administrative Assistant

Best-Christmas-Ever; Duluth (MN); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Generous paid time off

Growth opportunities

Job summary

Best Christmas Ever is seeking an organized Administrative Assistant to support our leadership team with temporary assignments and ongoing projects. You will help keep communications clear, manage files, and coordinate logistics across donors, volunteers, and partners.

The role involves assisting fundraising efforts, preparing reports, and maintaining databases while working both remotely and in the Duluth office as needed.

Qualifications

• Previous experience in an administrative, office, project coordination, or operations support role.
• Exceptional organization and attention to detail. Strong written and verbal communication.
• Ability to assist in the Duluth office as needed and work independently in a remote environment.

Responsibilities

• Provide administrative support for ongoing organizational initiatives, helping leadership stay organized.
• Manage emails, prepare documents, organize files, and assist with donor communications.
• Assist with fundraising administrative tasks and donor communications while coordinating with team members.
• Prepare reports, maintain spreadsheets, update databases, schedule meetings, and handle various administrative projects.
• Support materials organization, logistics, and special projects as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

At Best Christmas Ever, we believe the greatest gift is giving. That’s why we’re on a mission to transform lives through generosity during the Christmas season. Through a nomination process, we create an unforgettable Christmas for families who have fallen on hard times, through no fault of their own. Our goal is straightforward: to help them transition from feeling helpless to hopeful.

As we continue to grow, we're looking for a highly organized, dependable Administrative Assistant to provide temporary support to our leadership team. This role is ideal for someone who enjoys keeping projects organized, jumping in wherever needed, and ensuring the day-to-day details don't fall through the cracks.

Your Impact

• Keep Projects Moving: Provide administrative support for ongoing organizational initiatives, helping leadership stay organized and ensuring projects continue moving forward.
• Coordinate Communications: Manage emails, prepare documents, organize files, and assist with correspondence for donors, volunteers, and community partners.
• Support Fundraising Efforts: Assist with administrative tasks related to fundraising initiatives, endowment projects, and donor communications while coordinating with internal team members.
• Handle Organizational Tasks: Prepare reports, maintain spreadsheets, update databases, schedule meetings, and complete a variety of administrative projects that keep the organization running efficiently.
• Jump In Where Needed: Every day looks a little different. Whether it's organizing information, helping prepare materials, coordinating logistics, or supporting special projects, you'll be someone the team can count on.

Your Skills

• Knowledge: Previous experience in an administrative, office, project coordination, or operations support role.
• Skills: Exceptional organization and attention to detail. Strong written and verbal communication. Comfortable using Microsoft Office or Google Workspace and learning new technology.
• Ability: Ability to assist in our Duluth office as needed. Able to work independently in a remote environment while managing multiple priorities. Adaptable, resourceful, and willing to take ownership of projects from start to finish. Ability to submit to a felony/misdemeanor background check.

JOIN OUR MOVEMENT

At BCE, we’re more than a nonprofit, we’re a movement. We provide generous paid time off and growth opportunities! Our people-first, high-performance culture is grounded in generosity and impact. You'll be joining a purpose-driven team where your work truly changes lives, and your voice matters.

• generous paid time off
• growth opportunities