Temporary Accounts Receivable Specialist

Family Services Inc; City of Poughkeepsie (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

Family Services, Inc. in Poughkeepsie, NY is seeking a Temporary Accounts Receivable Specialist to support the finance team. You will process receipts, prepare invoices, and maintain AR records in accordance with GAAP and agency policies.

This temporary role runs for 12–24 weeks starting in early November 2026 with a Monday–Friday schedule, 8:30 am–5:00 pm. Prior AR experience in not-for-profit settings and familiarity with Fund EZ and Netsmart are preferred.

Qualifications

• Minimum of 1 year's experience in accounts receivable, billing, cash receipts, or accounting support.
• Experience with Fund EZ or similar accounting software preferred.
• Not-for-profit experience preferred.

Responsibilities

• Verify, code, and enter cash receipts into Fund EZ, including donations received by check, ACH deposits, and various donor platforms.
• Create invoices and enter related accounts receivable data accurately and promptly.
• Assist with assigned accounts receivable closing activities, including preparing journal entries, reconciling accounts, and generating reports.
• Maintain electronic and paper records and documentation supporting receipts and invoices.

Skills

Attention to detail

Data entry accuracy

Deadline driven

Team collaboration

Confidentiality

Tools

Fund EZ

Netsmart

Microsoft Excel

Job description

Title: Temporary Accounts Receivable Specialist

Status: Temporary, Full Time

Supervisor: Associate Director of General Accounting

Salary: $25 per hour

Location: Poughkeepsie, NY

Schedule: Monday - Friday 8:30a- 5p

*This is a Temporary Position with an anticipated start date in early November 2026 and an expected duration of 12-24 weeks.*

While this role is temporary, there may be potential for continued employment based on agency needs and performance.*

Function: The Temporary Accounts Receivable Specialist provides coverage within the Finance Department by processing receipts, preparing invoices, and maintaining accurate accounts receivable records and supporting documentation in accordance with generally accepted accounting principles and agency policies and procedures.

Qualifications:

• Minimum of 1 years' experience in accounts receivable, billing, cash receipts, or accounting support required.
• Experience with Fund EZ or similar accounting software preferred.
• Not-for-profit experience preferred.

Job Responsibilities:

Payment Processing:

• Verify, code, and enter cash receipts into Fund EZ, including donations received by check, ACH deposits, and various donor platforms.
• Process behavioral health payments received by check, ACH, credit card, and cash.
• Accurately apply insurance and patient payments, contractual adjustments, and approved write-offs in accordance with agency procedures.
• Use Netsmart and Microsoft Excel to support payment posting and related accounts receivable work.
• Process other receivables as assigned.

Invoice Preparation and Data Entry

• Create invoices and enter related accounts receivable data accurately and promptly.

Month End and Year End Support

• Assist with assigned accounts receivable closing activities, including preparing journal entries, reconciling accounts, and generating reports.

Record Keeping

• Maintain electronic and paper records and documentation supporting receipts and invoices.
• Perform other related duties as assigned.

Skills & Abilities:

• Strong attention to detail and accuracy in data entry and payment processing.
• Ability to work cooperatively and efficiently to meet deadlines.
• Ability to learn and follow agency procedures, internal controls, and guidelines.
• Exercise high ethical standards, professionalism, and confidentiality when handling financial and patient information.
• Ability to research missing information and resolve discrepancies with input from other departments.

Essential Requirements:

• Understanding of math and accounting concepts related to accounts receivable, billing, and cash receipts.
• Ability to accurately apply insurance and patient payments, contractual adjustments, and approved write-offs.
• Intermediate Microsoft Excel skills and familiarity with electronic health record systems, including Netsmart.
• Ability to use computerized accounting software and maintain accurate electronic and paper records.
• Effective interpersonal, verbal, and written communication skills.

Our mission:

To support people, strengthen families, and nurture safer healthier communities.

Our Agency Values:

Compassion – Extending empathy and understanding to others

Integrity - Being honest and trustworthy

Hope - Believing in the strength of the human spirit and heart, to emerge and thrive in the face of challenge

Diversity – Promoting a vision of community comprised of wide-ranging assets

Respect - Treating all individuals with dignity and without judgement

Community - Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives

Justice – Promoting social and economic equity and fairness Quality – Striving for excellence in every aspect of our work

Quality - Aspiring for excellence in every aspect of our work

Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.

Must be authorized to work in the United States without work sponsorship.