Accounts Receivable Assistant

Progressive-Housing-Inc; Olympia Fields (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Progressive-Housing-Inc. is seeking an Accounts Receivable Assistant to support our programs' financial health. You will be the on-site contact for residents' funding, reporting to the AR Manager, and ensuring benefits stay active and accurate through RMFS and Therap data checks.

The role requires visiting government offices, strong Excel skills, and persistence in reconciling SSA records and state funding.

Qualifications

• Familiarity with RMFS, Therap, or state-billing portals is a strong plus.
• Proficient in Excel for building spreadsheets, applying filters, and tracking follow-ups.
• Self-motivated, persistent advocate for revenue and timely government agency interactions.

Responsibilities

• Act as the primary AR contact for residents' funding and finance health.
• Manage RMFS portal, monitor income changes, adjust liabilities, ensure SSA records align.
• Engage with SSA and DHS to resolve benefit issues and redeterminations.
• Visit local government offices in person to resolve stalls and paperwork errors.
• Review Therap resident profiles and attendance data to identify missing docs.
• Reconcile individual Social Security accounts and report accurate allocations.
• Create weekly Excel-based reports highlighting at-risk residents and funding gaps.

Skills

RMFS Portal Management

Excel proficiency

Go-Getter mindset

Education

High school diploma or equivalent

Tools

Therap

RMFS

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization We provide an array of social and life services focusing on individual enrichment, growth and independence for people with intellectual and developmental disabilities.

Full-Time/Part-Time Full-Time

Shift Days

Description

Strong organizational skills and attention to detail

About The Role

We are seeking a persistent, detail-oriented Accounts Receivable Assistant to support the financial health of our programs. Reporting directly to the AR Manager, you will be the "boots on the ground" contact for our residents' funding. This role requires a blend of technical data management in Therap and RMFS, and the tenacity to visit government offices in person to ensure benefits remain active and accurate.

Key Responsibilities

• RMFS Portal Management: Act as the primary user for the Recipient Management Financial System (RMFS); monitoring resident income changes, managing resident liability, and ensuring social security records align with our internal data.
• Agency Liaison: Manage daily interactions with the Social Security Administration (SSA) and DHS to resolve resident benefit issues and benefit redeterminations.
• Field Advocacy: Take the initiative to visit local government offices in person to resolve funding stalls or paperwork errors that cannot be fixed over the phone.
• Therap Data Verification: Regularly review resident profiles and attendance data in Therap to identify missing documentation or status changes that could impact billing.
• Individual Account Reconciliation: Monitor and reconcile individual Social Security accounts, ensuring personal and state-allocated funds are correctly distributed and reported.
• Problem-ID Reporting: Utilize Excel to create weekly reports identifying "at-risk" residents, RMFS discrepancies, or funding gaps for the Manager to review.

Position Requirements

Technical Skills & Qualifications

• System Familiarity: Prior experience with RMFS, Therap, or other state-billing portals is a major plus.
• Excel Skills: Comfortable creating spreadsheets in Excel and using filters/formulas to organize resident funding data and track agency follow-ups.
• The "Go-Getter" Factor: You are the primary advocate for our revenue; you must be persistent in following up with government agencies.

Other Requirements

• Ability to travel locally to government offices, including the Social Security Administration, as part of regular job duties
• Ability to manage frequent follow-ups with government agencies and handle time-sensitive documentation
• Valid driver’s license
• High school diploma or equivalent

Why Join Us?

You’ll be part of a mission-driven organization supporting adults with developmental and intellectual disabilities. Your work ensures residents maintain financial stability, access benefits, and receive the support they need to thrive.

Exempt/Non-Exempt Non-Exempt

Location Olympia Fields - Corporate

Shift None Specified

This position is currently accepting applications.