Staff Accountant

Children's Home of Poughkeepsie; City of Poughkeepsie (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance

Vision insurance

Dental insurance

Life insurance

403(b)

Tuition reimbursement

Paid time off

Vacation 4 weeks

Personal days 3

Holidays 12

Sick days 9

Job summary

The Children's Home of Poughkeepsie is seeking a Staff Accountant to manage billing cycles, accounts receivable, and analytic reporting in a nonprofit setting. The role emphasizes billing, data entry, invoicing, and AR for multiple payers in the Hudson Valley.

The position requires 2–3 years of AR/billing experience, relevant degrees, and compliance with pre-employment screenings. Hands-on accounting work includes G/L entries, financial reports, and support for year-end audits.

Qualifications

• Associate's degree in Accounting, Finance, Economics, Business Administration, or a related field.
• A minimum of 2-3 years of hands-on experience in accounts receivable/billing.
• Valid NYS Driver License in good condition as determined by the Agency.
• Must complete and pass a pre-employment physical, PPD and drug screen and an annual physical and PPD.
• A Bachelor's Degree with a focus in a related field.
• Experience working within the nonprofit sector or foster care agency.
• Appropriate certifications.

Responsibilities

• Prompt preparation, review, and transmittal of the foster care and health care claims using Billing software.
• Data entry for initial clothing reimbursement, transportation, and school lunch claims by program cost center.
• Enter general ledger transactions, accounts receivable receipts, invoices, and journal entries into accounting software.
• Maintain financial reports such as Days of Care, Board and Care Summaries, and A/R aging schedules.
• Assist with fiscal year-end audits by preparing necessary reports.
• Census tracking and updates to the Population List and Daily Population Memo using Social Services reporting software.
• Responsible for petty cash and purchasing within the Fiscal Services unit.

Skills

Accounts receivable

Billing

Education

Associate's degree in accounting/related field

Bachelor's degree in a related field

Job description

Introduction

The Children's Home of Poughkeepsie has been caring for children throughout the Hudson Valley for over 175 years! We strive to empower children and families to achieve optimal health and well being. We are seeking a highly organized and detail-oriented individual to fill the Staff Accountant within our dynamic nonprofit environment.

Position Summary

The Staff Accountant will manage billing cycles and accounts receivable, and provide analytical reports as requested. The role will also focus on billing, data entry, invoicing and accounts receivable for various payers in the Hudson Valley.

Essential Functions and Responsibilities

• Prompt preparation, review, and transmittal of the foster care and health care claims using Billing software.
• Data entry for initial clothing reimbursement, transportation, and school lunch claims by program cost center.
• Responsible for the data entry of G/L, A/R receipts, invoices, and journal entries using Accounting software. Upon completion of the billing cycle, the proper accounts receivable and revenue codes are entered for further review and approval by the Controller and the CFO
• Census tracking and updates to the Population List and Daily Population Memo using Social Services reporting software.
• Payment application for all bank accounts (operating,campaign,unrestricted,restricted) research un paid claims, coordinate with designated contact persons involving collection activities to resolve billing issues.
• Assist with the audit preparation of Fiscal Year-end schedules which includes Days of Care Summary, Bad Debt Allowance and Donor Contributions.
• Responsible for the Fiscal Services unit petty cash and purchasing.
• Enter general ledger transactions, accounts receivable receipts, invoices, and journal entries into accounting software, maintaining accurate financial records.
• Maintain financial reports such as Days of Care, Board and Care Summaries, and A/R aging schedules, ensuring up-to-date and accurate records.
• Assist with fiscal year-end audits by preparing necessary reports, including Days of Care Summary, Bad Debt Allowance, Restricted and Donor Contributions.
• Analyze financial data to support informed decision making.
• Provide insights on how to enhance and streamline processes and practices.

Schedule

Monday-Friday, minimum 35 hours per week

Benefits

The Children's Home offers an outstanding benefit package which includes weekly pay, medical, vision, dental, life insurance, 403(b), tuition reimbursement, paid time off, and a great work environment! Paid time off includes 4 weeks of vacation, 3 personal days, 12 holidays and 9 sick days annually.

Qualifications

• Associate's degree in Accounting, Finance, Economics, Business Administration, or a related field
• A minimum of 2-3 years of hands-on experience in accounts receivable/billing
• Valid NYS Driver License in good condition as determined by the Agency
• Must complete and pass a pre-employment physical, PPD and drug screen and an annual physical and PPD.
• A Bachelor's Degree with a focus in a related field.
• Experience working within the nonprofit sector or foster care agency
• Appropriate certifications

Equal Opportunity Employer

The Children's Home of Poughkeepsie is an Equal Opportunity Employer.

The Children's Home participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the form I-9. Childrens Home of Poughkeepsie is an Equal