Temporary Accounts Payable Analyst – #21524

Foster McKay; New Jersey; On-site; USD 55,000 - 75,000; Full time

Job summary

Foster McKay is seeking a Payables Analyst to ensure accurate invoice data in the Accounts Payable system and correct posting of invoices. You will review, research, input complex USD invoices in SAP, process Canadian and charity invoices, and handle non-PO items while supporting internal partners.

The role requires strong Excel/Word skills, experience with SAP Ariba, and a proactive, team-oriented approach to maintain controls and timely payments.

Qualifications

• Knowledge of Microsoft Word, Excel, Outlook.
• SAP uploads.
• SAP Ariba.
• Team player with proactive learning attitude.

Responsibilities

• Review invoices processed by Accounts Payable Associates to ensure accuracy, compliance with company policies, and adherence to internal controls; provide guidance and corrective feedback as needed.
• Research, prepare, and input complex Foreign USD invoices in SAP.
• Review, validate, and process charitable donation requests for accuracy and policy compliance.
• Process Canadian invoices, ensuring accurate application of Canadian tax requirements.
• Process non-purchase order (non-PO) invoices submitted through SAP Ariba.
• Process invoice uploads using SAP upload template while validating data accuracy and completeness.
• Process Corporate Fixed Asset Foreign USD invoices in accordance with company policies and accounting requirements.
• Serve as a resource for internal business partners by researching and resolving inquiries related to invoices submitted through SAP Ariba.
• Verify new vendor requests to ensure completeness, accuracy, and compliance with company procedures.
• Coordinate and manage the mailing of vendor check payments.
• Monitor and respond to inquiries received through the Accounts Payable shared mailbox, ensuring timely and professional customer.
• Build and maintain effective working relationships with internal departments while managing email, telephone, and written inquiries including support on urgent payment requests.
• Research and resolve outstanding items on the monthly Debit Balance report.
• Investigate invoice discrepancies, reconcile vendor statements, and partner with vendors and internal stakeholders to resolve payment issues.
• Assist with other Accounts Payable assignments when requested.

Skills

Team player

Proactive learner

Tools

SAP Ariba

SAP Uploads

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

“People don’t choose their careers; they are engulfed by them.”

The Payables Analyst is responsible for ensuring the accuracy of invoice information entered into the Accounts Payable system and ensuring correct posting of invoices.

What would I be doing?

Primary Responsibilities/Accountabilities

• Review invoices processed by Accounts Payable Associates to ensure accuracy, compliance with company policies, and adherence to internal controls; provide guidance and corrective feedback as needed.
• Research, prepare, and input complex Foreign USD invoices in SAP.
• Review, validate, and process charitable donation requests for accuracy and policy compliance.
• Process Canadian invoices, ensuring accurate application of Canadian tax requirements.
• Process non-purchase order (non-PO) invoices submitted through SAP Ariba.
• Process invoice uploads using SAP upload template while validating data accuracy and completeness.
• Process Corporate Fixed Asset Foreign USD invoices in accordance with company policies and accounting requirements.
• Serve as a resource for internal business partners by researching and resolving inquiries related to invoices submitted through SAP Ariba.
• Verify new vendor requests to ensure completeness, accuracy, and compliance with company procedures.
• Coordinate and manage the mailing of vendor check payments.
• Monitor and respond to inquiries received through the Accounts Payable shared mailbox, ensuring timely and professional customer.
• Build and maintain effective working relationships with internal departments while managing email, telephone, and written inquiries including support on urgent payment requests.
• Research and resolve outstanding items on the monthly Debit Balance report.
• Investigate invoice discrepancies, reconcile vendor statements, and partner with vendors and internal stakeholders to resolve payment issues.
• Assist with other Accounts Payable assignments when requested.

What would make me qualified?

Qualifications

Systems

• Knowledge of Microsoft Word, Excel, Outlook.
• SAP uploads.
• SAP Ariba.

Skills

• Team player and takes a proactive approach in learning.