Accounts Payable Representative

5 Star Recruitment; Somerville (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A recruitment agency is seeking an Accounts Payable Representative in Somerville, Massachusetts. The ideal candidate will have 3-5+ years of experience in high-volume invoice processing and proficiency in Excel. Responsibilities include processing invoices and maintaining vendor accounts. Knowledge of SAP is a plus. Strong attention to detail and effective communication skills are essential for success in this fast-paced role.

Qualifications

• 3-5+ years of Accounts Payable experience in a high-volume invoice processing environment.
• Proficiency in Excel with formula usage.
• Strong attention to detail for accuracy.

Responsibilities

• Process high volume invoices through cloud-based system.
• Maintain Accounts Payable subledger in SAP.
• Verify vendor setups and compliance.

Skills

Accounts Payable experience

Proficiency in Excel

Attention to detail

Independent work

Communication skills

Vendor account verification

Task prioritization

Problem-solving

Tools

SAP

Adobe Acrobat PDF Pro

Job description

Somerville, Massachusetts, United States

About the job Accounts Payable Representative

Job Description

• Your Mission Process high volume invoices through cloud-based end to end purchase requisition to invoice system with exceptional speed and accuracy.
• Maintain Accounts Payable subledger within SAP financial system Process and administer payment runs, ensuring proper approvals have been obtained prior to payment.
• Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance, such as tax documents and electronic banking details, is received.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Administer invoices from paper-based vendors, and/or submit invoices into cloud-based system as necessary.
• Provide backup support and cross training for other Accounts Payable team members as necessary.
• Partner with the Accounts Payable team to increase efficiencies in day-to-day processes.
• Assist in preparing periodic tax filings as needed Participate in ad hoc requests and special projects as needed

Must Have:

• 3-5+ years of Accounts Payable experience in a high-volume invoice processing environment.
• Proficiency in Excel (ability to use formulas, sorting, filtering, and basic functions for financial data).
• Strong attention to detail to ensure accuracy in invoice processing and reconciliation.
• Ability to work independently, troubleshoot issues, and take initiative before escalating problems.
• Effective communication and organizational skills for vendor management and cross-functional collaboration.
• Experience with vendor account verification, including tax documentation and electronic banking details.
• Ability to prioritize tasks and shift focus quickly in a fast-paced work environment.
• Comfortable asking questions, problem-solving, and discussing challenges proactively.

Nice to Have:

• SAP experience for Accounts Payable processing.
• Experience with Adobe Acrobat PDF Pro for managing and processing invoices.
• Knowledge of Canadian provincial sales tax compliance.
• Experience handling 1099, T4A, or Releve 1 forms.
• Background in finance, legal, or procurement environments.