Temp to Perm HR Onboarding Coordinator - Human Resources

CAMBA; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

CAMBA is seeking an HR Onboarding Assistant to support the onboarding of new staff, interns, temporary employees, and volunteers after offers are accepted. You will guide new hires through required steps, answer questions, and provide updates to candidates and managers to ensure a smooth first day experience.

You will manage pre- and post-employment onboarding tasks, verify clearances, coordinate with IT and Payroll, and maintain onboarding records and schedules across the organization.

Responsibilities

• Assist with onboarding emails and information for new hires and transfers.
• Help complete clearances, screenings, and background checks.
• Verify licenses, degrees, diplomas, and certifications.
• Maintain recruitment trackers and onboarding records daily.
• Provide on-site onboarding support for new hires.
• Communicate issues to Onboarding Supervisor when delays occur.
• Coordinate with IT and Payroll to set up resources and schedules.
• Use onboarding checklists to collect required documents.
• Distribute New Hire Orientation schedules before start dates.
• Support with candidate requests and changes to start dates.
• Ensure I-9 E-Verify is completed and escalate issues to the Onboarding Supervisor.
• Coordinate equipment delivery (laptop, cell phone) with IT.
• Assist with New Hire Orientation activities.

Job description

Program Overview

CAMBA’s Human Resources (HR) Department manages all aspects of human resources such as employee benefits, compensation, talent acquisition, talent management, employee engagement, performance management and training and development.

Program Overview

CAMBA’s Human Resources (HR) Department manages all aspects of human resources such as employee benefits, compensation, talent acquisition, talent management, employee engagement, performance management and training and development.

Position Overview

What The HR Onboarding Assistant Does:

The HR Onboarding Assistant supports the onboarding process for new staff, interns, temporary employees, and volunteers after they accept a job offer. This role helps guide new hires through required steps, answers basic questions, and provides updates to candidates, managers, and the HR team. The Assistant ensures that new staff are ready to start on their first day and have a smooth, positive onboarding experience. Tasks include general onboarding activities with basic requirements, including the Learning to Work (LTW) interns. This work is in support of the mission and goals of CAMBA.

Pre-Employment Onboarding

• Assist with starting the onboarding process by sending welcome emails and information to new hires, internal transfers, and/or status changes.
• Support the pre-employment process by helping candidates complete required clearances and screenings, such as fingerprints, TB testing, background checks, and reference verifications.
• Help verify licenses, degrees, diplomas, and certifications for new hires.
• Maintain and update recruitment trackers and onboarding records on a daily basis.
• Provide on-site assistance as needed to new hires with completing onboarding documentation, as needed.
• Notify the Onboarding Supervisor or of issues or delays that may require further review.
• Communicate with program managers, Talent Acquisition, or Talent Management when candidates are missing deadlines or unresponsive.
• Coordinate with departments such as IT and Payroll to ensure new hires have the necessary resources, orientation schedules, and documentation.
• Use onboarding checklists to confirm that all clearances are completed and required documents are collected for employee files.
• Send welcome emails and New Hire Orientation schedules to new hires prior to their start date.
• Support the Onboarding Supervisor with candidate requests, changes to start dates, or questions about background results.

Post-Employment Onboarding

• Ensure all new hires have completed new hire wizards and have been added into the HRIS.
• Maintain electronic file documentation and update as necessary.
• Ensure I-9 E-Verify is completed and escalated any E-Verify findings or compliance issues to the Onboarding Supervisor.
• Coordinate with program managers to ensure that the hire has the required equipment from IT - laptop, cell phone, etc.
• Support New Hire Orientation or other activities as needed.

Other Activities

• Work with the HR team to assist with any activities related to ensuring compliance with onboarding & documentation procedures.
• Support any compliance or audit needs.
• Maintain confidentiality of all employee information.
• Assist with review and preparation of employee files for various internal and external audits
• Performs other duties as requested.