Human Resources Coordinator

Texas Pipe & Supply; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas Pipe & Supply is seeking an Onboarding Coordinator to provide administrative support throughout the pre-employment and new-hire onboarding process. You will coordinate pre-employment requirements, maintain onboarding documentation, complete employment eligibility processes, and ensure new hires are cleared for their first day.

The role requires strong organizational and communication skills, the ability to handle confidential information, and proficiency with Microsoft Office and HRIS or

Qualifications

• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple new hires and onboarding processes simultaneously.
• Ability to handle confidential employee information appropriately.
• Strong follow-up skills and ability to meet deadlines.
• Ability to work effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite and HRIS or onboarding systems.
• Basic understanding of Form I-9, E-Verify, background screening, and other pre-employment processes preferred.

Responsibilities

• Coordinates pre-employment requirements for new hires, including background checks and drug screenings.
• Reviews background check and drug screening statuses and follows up on outstanding requirements as needed.
• Completes Forms I-9, reviews employment eligibility documentation, and processes E-Verify cases.
• Reviews new-hire onboarding documentation for accuracy and completeness.
• Assists new hires with completing required onboarding forms and documentation.
• Maintains accurate I-9, E-Verify, pre-employment, and onboarding records in accordance with company procedures.
• Prepares and maintains new-employee files and ensures required documentation is properly filed.
• Enters and updates new-hire information within the HRIS and other applicable systems.
• Communicates with recruiters, hiring managers, candidates, and other internal teams regarding onboarding status and outstanding requirements.
• Scans, files, emails, and maintains employment-related documentation.
• Provides general administrative support related to onboarding and new-hire processing.
• Performs other related duties as assigned.

Skills

Organizational skills

Written & verbal communication

Multitasking

Confidentiality

Follow-up skills

Fast-paced environment

MS Office & HRIS

I-9/E-Verify knowledge

Tools

HRIS

Onboarding systems

Job description

The Onboarding Coordinator provides administrative support throughout the pre-employment and new-hire onboarding process. This role is responsible for coordinating pre-employment requirements, maintaining accurate onboarding documentation, completing employment eligibility processes, and ensuring new hires are cleared and prepared for their first day.

Duties/Responsibilities

• Coordinates pre-employment requirements for new hires, including background checks and drug screenings.
• Reviews background check and drug screening statuses and follows up on outstanding requirements as needed.
• Completes Forms I-9, reviews employment eligibility documentation, and processes E-Verify cases.
• Reviews new-hire onboarding documentation for accuracy and completeness.
• Assists new hires with completing required onboarding forms and documentation.
• Maintains accurate I-9, E-Verify, pre-employment, and onboarding records in accordance with company procedures.
• Prepares and maintains new-employee files and ensures required documentation is properly filed.
• Enters and updates new-hire information within the HRIS and other applicable systems.
• Communicates with recruiters, hiring managers, candidates, and other internal teams regarding onboarding status and outstanding requirements.
• Scans, files, emails, and maintains employment-related documentation.
• Provides general administrative support related to onboarding and new-hire processing.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple new hires and onboarding processes simultaneously.
• Ability to handle confidential employee information appropriately.
• Strong follow-up skills and ability to meet deadlines.
• Ability to work effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite and HRIS or onboarding systems.
• Basic understanding of Form I-9, E-Verify, background screening, and other pre-employment processes preferred.