Temp Campus Recruiting & Events Coordinator

California Institute of Technology; Pasadena (CA); On-site; USD 28,000 - 45,000; Full time

Job summary

California Institute of Technology in Pasadena seeks a temporary Recruiting and Event Coordinator to assist employer relations with event coordination and staffing while a search for a permanent role is underway. This role involves coordinating interviews and information sessions on campus and virtually, and communicating with students, postdocs, and alumni through newsletters and emails.

The position requires onsite work, strong communication, and hands-on event logistics support, including

Qualifications

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Professional and approachable demeanor.
• Ability to work with a wide variety of people.
• Willingness to work occasional evenings or weekends.
• Physical ability to lift 25 pounds and set up event space.

Responsibilities

• Coordinate and communicate with employers and recruiters for events.
• Handle event setup, room bookings, catering, and AV as needed.
• Maintain event records and participant registration in recruitment platforms.
• Assist attendees and provide information on schedules and logistics.
• Support logistics and post-event breakdown and cleanup.

Skills

Excellent communication

Interpersonal skills

Professional demeanor

People skills

Physical ability to lift 25 pounds

Ability to work outside standard hours

Education

High school diploma

Tools

AV equipment setup

Room/venue setup

Event coordination software

Job description

California Institute of Technology in Pasadena seeks a temporary Recruiting and Event Coordinator to assist employer relations with event coordination and staffing while a search for a permanent role is underway. This role involves coordinating interviews and information sessions on campus and virtually, and communicating with students, postdocs, and alumni through newsletters and emails.

The position requires onsite work, strong communication, and hands-on event logistics support, including