Temp Asset Tagging Coordinator – Federal Property Compliance

uchicago; Austin (TX); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Chicago is seeking a Temporary Asset Tagging Coordinator to support federal property compliance and inventory management by tagging and verifying assets. You will coordinate access to laboratories and controlled environments to affix asset tags and accurately document asset information on campus.

This temporary full-time role lasts about two months, with potential extension based on needs.

Qualifications

• High school diploma or GED required.
• Associates or bachelor’s degree preferred.
• Prior experience in inventory management, facilities coordination, asset management, administrative support, or related operational work preferred.
• Working in higher education, research environments, healthcare, or laboratory settings.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Proficiency using asset management or inventory tracking systems.
• Familiarity with fixed asset inventory processes or federal property compliance requirements.

Responsibilities

• Coordinate with departments, principal investigators, laboratory managers, and administrative staff to schedule access to research laboratories and other campus locations for asset tagging activities.
• Physically affix institutional asset tags to federally funded equipment and capital assets in accordance with institutional policies and federal compliance requirements.
• Verify asset information including serial numbers, manufacturer details, model numbers, funding sources, and asset locations.
• Maintain accurate records of completed tagging activities and update institutional asset management systems as needed.
• Communicate professionally and effectively with faculty, researchers, and staff regarding scheduling, access requirements, and project timelines.
• Follow all institutional safety, laboratory access, and research compliance protocols while working in research and laboratory environments.
• Assist with resolving discrepancies between physical assets and institutional inventory records.
• Support broader fixed asset inventory and compliance initiatives as assigned.
• Prepare periodic progress reports and communicate status updates to management.

Skills

Excel

Outlook

Asset management

Inventory tracking systems

Fixed asset inventory

Education

High school diploma or GED

Associates or bachelor’s degree preferred

Tools

Microsoft Office

Asset management software

Job description

The University of Chicago is seeking a Temporary Asset Tagging Coordinator to support federal property compliance and inventory management by tagging and verifying assets. You will coordinate access to laboratories and controlled environments to affix asset tags and accurately document asset information on campus.

This temporary full-time role lasts about two months, with potential extension based on needs.