Temp Administrative Coordinator — Research Center Ops

Cornell University; Town of Ithaca (NY); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Hybrid work

Endowed benefits

Paid holidays

Health insurance

Paid leave

Job summary

Cornell University seeks an Administrative Coordinator in the Administration for Research Centers (ARC) to provide high‑level administrative support across multiple research centers and projects. The role partners with directors and managers to ensure efficient operations, program management, and robust administrative functions.

The position is full‑time temporary (12 months) with benefits, located in Ithaca, NY, with hybrid work availability and an anticipated hourly wage of $26.41–$29.40.

Qualifications

• Associate’s degree with 2–4 years of administrative or office experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes.
• Strong ability to work independently while contributing effectively as part of a collaborative team.
• Excellent organizational, time management, and multitasking skills with exceptional attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Positive, proactive, and customer‑service‑oriented approach to work.
• Ability to adapt to changing priorities, policies, and procedures in a fast‑paced environment.
• Experience modeling values that support inclusion, belonging, and wellbeing.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Responsibilities

• Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.
• Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
• Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.
• Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.
• Arrange domestic and international travel, prepare itineraries, and process travel reimbursements.
• Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.
• Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.
• Support grant proposal preparation by organizing application materials and maintaining grant records.
• Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.

Skills

Communication

Organizational skills

Time management

Team collaboration

Customer service

Education

Associate’s degree

2–4 years administrative experience

Tools

Concur

IWantDocs

Eshop

Job description

Cornell University seeks an Administrative Coordinator in the Administration for Research Centers (ARC) to provide high‑level administrative support across multiple research centers and projects. The role partners with directors and managers to ensure efficient operations, program management, and robust administrative functions.

The position is full‑time temporary (12 months) with benefits, located in Ithaca, NY, with hybrid work availability and an anticipated hourly wage of $26.41–$29.40.