Temporary Administrative Coordinator

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybride; USD 55 000 - 61 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Cornell benefits

Résumé du poste

Cornell University seeks an Administrative Coordinator to support the Administration for Research Centers (ARC). This full-time temporary role provides high-level administrative assistance across research centers, coordinating calendars, travel, procurement, and grant documentation.

The candidate will work with directors and managers to ensure smooth daily operations within a 12-month term. The position emphasizes organization, independence, and strong communication, with hybrid work options and

Qualifications

• Associate's degree with 2–4 years of administrative or office experience, or equivalent.
• Proficiency with Microsoft Office Suite, particularly Word and Excel.
• Strong ability to work independently while contributing as part of a team.
• Excellent organizational, time management, and multitasking skills.

Responsabilités

• Serve as the administrative lead for assigned areas (travel, financials, grants, calendaring).
• Act as primary contact for assigned research centers and coordinate support.
• Provide administrative support for multiple centers and programs.
• Coordinate complex calendars, meetings, minutes and materials.
• Arrange domestic and international travel and reimbursements.
• Manage procurement, invoicing, and financial transactions in university systems.
• Maintain records, databases, and grant documentation; assist with reporting.
• Support grant proposal preparation and materials management.
• Coordinate seminars, workshops, conferences, and events.

Connaissances

MS Office

Communication

Independent worker

Formation

Associate's degree or equivalent

Outils

Concur

IWantDocs

Eshop

Description du poste

Cornell Research & Innovation has an immediate opening for an administrative coordinator with the Administration for Research Centers (ARC) group. This is a full-time temporary position with benefits and an expected appointment term of 12 months.

The position will provide high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.

Key responsibilities of the position:

• Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.
• Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
• Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.
• Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.
• Arrange domestic and international travel, prepare itineraries, and process travel reimbursements.
• Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.
• Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.
• Support grant proposal preparation by organizing application materials and maintaining grant records.
• Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.

Research & Innovation (R&I) supports and advances Cornell’s research and scholarly activities by providing cutting‑edge facilities, expertise, and collaborative partnerships that drive innovation and impact. R&I helps secure external funding, promotes interdisciplinary research, ensures regulatory compliance, and facilitates the commercialization of research through startups and entrepreneurship. R&I is also committed to fostering an inclusive, welcoming, and supportive workplace. Administration for Research Centers (ARC) provides administrative support to research facilities, laboratories, institutes, and centers within Research & Innovation.

What We Need

When evaluating your candidacy, we will look for evidence of the following:

• Associate's degree with 2–4 years of administrative or office experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes.
• Strong ability to work independently while contributing effectively as part of a collaborative team.
• Excellent organizational, time management, and multitasking skills with exceptional attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Positive, proactive, and customer-service-oriented approach to work.
• Ability to adapt to changing priorities, policies, and procedures in a fast‑paced environment.
• Experience modeling values that support inclusion, belonging, and wellbeing.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Experience with Cornell Travel and Procurement systems preferred: Concur, IWantDocs, and Eshop.

Success Factors: A strong candidate will be experienced and adaptable, with the ability to manage multiple tasks and deadlines, working both independently and collaboratively within a small cross‑functional team under the guidance of the ARC Director and Center Directors and Managers.

Other Information

• This position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week. The successful candidate must be willing to work on campus as needed based on departmental needs. The final work schedule will be established in collaboration with the supervisor.
• This is a full-time (39 hours/week) temporary position. Core hours are Monday through Friday, 9:00 a.m. to 4:00 p.m.
• This temporary position is eligible for Cornell's endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.
• Anticipated hourly wage will be $26.41-$29.40.

University Job Title: Temporary Administrative Assistant

Job Family: Temporary Administration

Level: No Grade - Hourly

Pay Rate Type: Hourly

Pay Range: Refer to Posting Language

Remote Option Availability: Hybrid

Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy‑related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far‑flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.