Hybrid Administrative Lead for Research Centers

Cornell University; Ithaca (MI); Hybrid; USD 74,948,000 - 83,483,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Cornell University is seeking an Administrative Coordinator within the Administration for Research Centers (ARC) to provide high‑level support for research centers and projects in Ithaca. You will collaborate with directors and managers to ensure smooth daily operations, program management, and effective administrative functions.

The role focuses on calendaring, travel planning, procurement, and grant-related tasks, contributing to efficient operations and accurate grant documentation.

Qualifications

• Experience providing high-level administrative support
• Ability to manage calendars, meetings, and travel arrangements
• Familiarity with procurement, invoicing, and basic financial tasks
• Support for grant proposals, reporting, and program coordination

Responsibilities

• Serve as administrative lead for travel, financial management, grants administration, calendaring, or reservations.
• Act as primary contact for assigned research centers and coordinate support with ARC team.
• Provide administrative support for multiple centers and programs to ensure efficient daily operations.
• Coordinate complex calendars, meetings, minutes, and materials for attendees.
• Arrange domestic and international travel, itineraries, and reimbursements.
• Process procurement requests, invoicing, and expense reporting using university systems.
• Maintain records, databases, and grant documentation; assist with program reporting.
• Support grant proposal materials organization and grant record maintenance.
• Coordinate seminars, workshops, conferences, visits, and events including venues, catering, and speaker logistics.

Skills

Administrative support

Calendar management

Travel planning

Procurement & invoicing

Grants administration

Program coordination

Tools

University financial systems

Calendaring software

Job description

Cornell University is seeking an Administrative Coordinator within the Administration for Research Centers (ARC) to provide high‑level support for research centers and projects in Ithaca. You will collaborate with directors and managers to ensure smooth daily operations, program management, and effective administrative functions.

The role focuses on calendaring, travel planning, procurement, and grant-related tasks, contributing to efficient operations and accurate grant documentation.