Temporary Administrative Coordinator

Cornell University; Ithaca (MI); Hybrid; USD 74,948,000 - 83,483,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Cornell University is seeking an Administrative Coordinator within the Administration for Research Centers (ARC) to provide high‑level support for research centers and projects in Ithaca. You will collaborate with directors and managers to ensure smooth daily operations, program management, and effective administrative functions.

The role focuses on calendaring, travel planning, procurement, and grant-related tasks, contributing to efficient operations and accurate grant documentation.

Qualifications

• Experience providing high-level administrative support
• Ability to manage calendars, meetings, and travel arrangements
• Familiarity with procurement, invoicing, and basic financial tasks
• Support for grant proposals, reporting, and program coordination

Responsibilities

• Serve as administrative lead for travel, financial management, grants administration, calendaring, or reservations.
• Act as primary contact for assigned research centers and coordinate support with ARC team.
• Provide administrative support for multiple centers and programs to ensure efficient daily operations.
• Coordinate complex calendars, meetings, minutes, and materials for attendees.
• Arrange domestic and international travel, itineraries, and reimbursements.
• Process procurement requests, invoicing, and expense reporting using university systems.
• Maintain records, databases, and grant documentation; assist with program reporting.
• Support grant proposal materials organization and grant record maintenance.
• Coordinate seminars, workshops, conferences, visits, and events including venues, catering, and speaker logistics.

Skills

Administrative support

Calendar management

Travel planning

Procurement & invoicing

Grants administration

Program coordination

Tools

University financial systems

Calendaring software

Job description

Cornell Research & Innovation has an immediate opening for an administrative coordinator with the Administration for Research Centers (ARC) group. This is a full-time temporary position with benefits and an expected appointment term of 12 months.

The position will provide high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.

Key responsibilities of the position:

• Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.
• Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
• Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.
• Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.
• Arrange domestic and international travel, prepare itineraries, and process travel reimbursements.
• Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.
• Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.
• Support grant proposal preparation by organizing application materials and maintaining grant records.
• Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.

About

Research & Innovation (R&I) supports and advances Cornell’s research and scholarly activities by providing cutting-edge facilities, expertise, and collaborative partnerships that drive innovation and impact. R&I helps secure external funding, promotes interdisciplinary research, ensures regulatory compliance, and facilitates the commercialization of research through startups and entrepreneurship. R&I is also committed to fostering an inclusive, welcoming, and supportive workplace. Administration for Research Centers (ARC) provides administrative support to research facilities, laboratories, institutes, and centers within Research & Innovation.

Success Factors:

A strong candidate will be experienced and adaptable, with the ability to manage multiple tasks and deadlines, working both independently and collaboratively within a small cross-functional team under the guidance of the ARC Director and Center Directors and Managers.

Other Information

• This position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week. The successful candidate must be willing to work on campus as needed based on departmental needs. The final work schedule will be established in collaboration with the supervisor.
• This is a full-time (39 hours/week) temporary position. Core hours are Monday through Friday, 9:00 a.m. to 4:00 p.m.
• This temporary position is eligible for Cornell’s endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.
• Anticipated hourly wage will be $26.41-$29.40.

University Job Title:

Temporary Administrative Assistant

Job Family:

Temporary Administration

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Pay Range:

Refer to Posting Language

Remote Option Availability:

Hybrid

Company:

Contact Name:

Kathy McKee

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement:

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Visa sponsorship is not available for this position.

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