Temp Administrative Coordinator - Hybrid (Calendar & Projects)

Advocates; West Village (MA); Hybrid; USD 26,000 - 32,000; Full time

Job summary

Advocates is seeking an Administrative Coordinator to provide comprehensive administrative support across Developmental and Brain Injury service lines. This temporary, hybrid role (2-3 days in-office) runs 10/27/26 through 12/25/26, with pay $19–$23/hour and standard M-F hours.

You will implement administrative systems, support leadership, coordinate meetings and events, and manage records and data while maintaining efficient office procedures.

Qualifications

• Bachelor’s or associate degree required; related fields preferred.
• 1 year of high-level admin coordination supporting senior leadership.
• Proven ability to work independently in a fast-paced setting with minimal supervision.
• Strong typing (50+ wpm) and proficient MS Office skills.

Responsibilities

• Maintains administrative workflow, processes and systems.
• Creates and revises administrative procedures by analyzing practices and proposing improvements.
• Identifies and resolves administrative problems by analyzing information and communicating solutions.
• Drafts communications, letters, memos, meeting minutes and forms.
• Coordinates leadership schedules, calendars and events; manages a highly active calendar.
• Serves as a general resource for operational communications and project needs.
• Assists with project development and planning for efficient service and data organization.
• Plans and coordinates events with leaders; manages logistics.
• Ensures timely, accurate information on activities and appointments.
• Prioritizes conflicting needs; follows through on tasks under deadlines.
• Updates tracking systems to maintain project/program status with accuracy.
• Maintains files for projects and programs; monitors integrity and completeness.
• Maintains office supplies within budgetary expectations.

Skills

Typing 50+ wpm

Microsoft Office proficiency

Strong written & verbal communication

Attention to detail

Independent work in high-volume admin

Education

Bachelor’s degree in business administration or related field

Associate degree acceptable

Tools

Microsoft Office Suite

Office equipment & procedures

Job description

Advocates is seeking an Administrative Coordinator to provide comprehensive administrative support across Developmental and Brain Injury service lines. This temporary, hybrid role (2-3 days in-office) runs 10/27/26 through 12/25/26, with pay $19–$23/hour and standard M-F hours.

You will implement administrative systems, support leadership, coordinate meetings and events, and manage records and data while maintaining efficient office procedures.