Hybrid Administrative Coordinator, Developmental & Brain Injury

Advocates; Marlborough (MA); Hybrid; USD 26,000 - 32,000; Full time

Job summary

Advocates is seeking an Administrative Coordinator in Marlborough, MA to provide comprehensive admin support to Developmental and Brain Injury service lines. The role includes maintaining systems, calendars, records, and coordinating projects in a hybrid, 2-3 days in-office setting.

Temporary position from 10/27/26 to 12/25/26 requiring strong communication, organization, and MS Office proficiency to ensure smooth operations and timely information flow across leadership and staff.

Qualifications

• Associates degree or higher required.
• 1 year of high-level administrative coordination experience preferred.
• Proven ability to operate independently in a fast-paced administrative setting.
• Demonstrated experience supporting multi-program operations with shifting priorities.
• Ability to type 50+ words per minute.
• Proficiency with Microsoft Office Suite.
• Knowledge of office procedures and equipment.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintains administrative workflow, processes and systems.
• Creates and revises administrative systems by analyzing practices and proposing recommendations.
• Identifies and resolves administrative problems by analyzing information and communicating solutions.
• Drafts communications, letters, memos, meeting minutes and forms.
• Coordinates leadership schedules, calendars and events; manages an active calendar.
• Supports operational and administrative communications and project needs.
• Assists with project development and planning to improve service and records.
• Plans and coordinates events with leaders and delegates.
• Maintains accurate project files and ensures data integrity.
• Maintains office supplies within budget.

Skills

Typing 50+ wpm

Microsoft Office

Communication skills

Organizational skills

Education

Associate's Degree

Bachelor's degree in related field

Job description

Advocates is seeking an Administrative Coordinator in Marlborough, MA to provide comprehensive admin support to Developmental and Brain Injury service lines. The role includes maintaining systems, calendars, records, and coordinating projects in a hybrid, 2-3 days in-office setting.

Temporary position from 10/27/26 to 12/25/26 requiring strong communication, organization, and MS Office proficiency to ensure smooth operations and timely information flow across leadership and staff.