Temp Academic Admin

brandeis; Waltham (MA); On-site; USD 63,000 - 77,000; Full time

Job summary

Brandeis University is seeking a temporary Academic Admin to oversee undergraduate curricular and faculty-related operations for assigned departments or programs. The role leads curricular and faculty processes, evaluates data collection, and supports chairs and undergraduate advising heads on diverse projects.

Assigned to multiple departments in Creative Arts/Humanities or Social Sciences, this full-time position runs through November 2026 with an hourly rate of $35.

Qualifications

• Bachelor's degree (B.A./B.S.) required.
• 2-4 years relevant experience preferred.

Responsibilities

• Curriculum: Create streamlined processes for course registration and manage course assignments across department/program requirements; provide detailed reports on historical offerings; support Bulletin review.
• General academic and faculty-related administration and projects: Maintain files/records for undergraduate academics and departments; curate academic calendars; assist with prizes, awards and senior thesis defense; respond to data requests from the Dean's office; coordinate department/program meetings.
• Student guidance: Provide general advice to students on program requirements and degree options.
• Data entry: Process declarations for undergraduate programs of study and registrations for assigned departments/programs.
• Faculty support: Serve as a resource for faculty on policies and information; assist with technology, policies and other queries.
• Faculty Processes: Manage faculty searches and organize tenure and promotion cases as applicable.

Education

B.A./B.S.

Job description

The temporary Academic Admin will oversee academic and faculty-related operations for assigned academic departments or programs to ensure undergraduate student and faculty academic needs are met. Takes the lead on all undergraduate curricular and faculty processes for assigned departments and programs. Evaluate curricular data collection processes; recommend improvements. Independently assist the Chairs and Undergraduate Advising Heads of assigned departments and programs with a wide variety of academic and faculty focused projects. Assigned to multiple departments and programs in either Division of Creative Arts/Humanities or Division of Social Sciences.

This is a temporary position, full time through the end of November 2026. The hourly rate is $35.

Job Description

• Curriculum: Create streamlined processes to facilitate course registration and independently manage course assignment across a complex set of department and program requirements. Analyze existing data management and business processes for undergraduate curriculum, suggest and implement process improvements. Guide chair's decision making about course planning by providing detailed reports on historical offerings. Spearhead annual Bulletin review.
• General academic and faculty-related administration and projects: Create and maintain files/records for undergraduate academics and departments/program faculty. Curate departmental/programmatic academic calendars, Facilitate undergraduate Prizes and Awards process. Assist with senior thesis defense process. Complete data requests from Dean's office, including annual planning. Manage logistics for department/program meetings. Attend Students Day and Academic Fair to answer questions about department/program curriculum. Oversee students on assigned tasks.
• Student guidance: Provide general advice to students, fielding inquiries regarding program details major and minor requirements. Acquire and apply knowledge of degree program requirements in providing guidance to students. 15%
• Data entry: Process undergraduate program of study declarations. Complete WD tasks related to registration for assigned departments and programs. 10%
• Faculty support: Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information. 10%
• Faculty Processes: Manage faculty searches and organize tenure and promotion cases as applicable. 10%

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Requirements

Education: B.A./B.S. required plus 2-4 years relevant experience

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").