Senior Budget Administrator

Brandeis University; Waltham (MA); On-site; USD 83,000 - 93,000; Full time

Job summary

Brandeis University in Waltham, MA seeks a Senior Budget Administrator in Library Services to lead budget strategy for the unit and university press, overseeing operating and capital budgets.

This one-year role focuses on expense monitoring, projections, payroll auditing, and liaison with Budget Office and Controller’s Office. Qualifications include an MA/MS with 3–5 years (or BA/BS with 5–8 years) and strong leadership.

Qualifications

• M.A./M.S. degree required with 3-5 years or B.A./B.S. with 5-8 years.
• Experience administering unit budgets and coordinating with leadership is preferred.
• Forecasting budgets and classifying purchases should be demonstrated.

Responsibilities

• Assist with management and strategy of operating and capital budgets and projections.
• Prepare monthly financial reports and share with department managers.
• Manage invoices, approvals, royalties, and reconciliations for the unit budgets.

Skills

Budget management

Financial analysis

Payroll auditing

Data reporting

Education

Master's degree

Bachelor's degree with experience

Tools

Workday

Job description

Brandeis University is looking to hire a Senior Budget Administrator in the Library Services.

The Senior Budget Administrator assists with overall management of Divisional budgets (including the University Press), budget strategy, encompassing capital and staff categories, with accountability for expense monitoring, projections, and daily issues. Routinely works with the Budget Office, Controller’s Office, and other University departments.

This is a one-year position. The hiring range for the position is $83.3k-$93.2k.

Job Description:

• Assists with overall management and strategy of unit budgets (operating and capital), prepares budget projections and annual budget load, and monitors spending by category of budget and department. Assists with auditing payroll entries for staff and students, making corrections as needed. Troubleshoot/provide 1st level of support for staff who have questions about procurement, accounting procedures and best accounting practices. 30%

• Collects and analyzes data and prepares reports for budgeting projects. Meet with Department Managers to discuss monthly financials & future expectations. Compile and share monthly Financial Reports with Department Managers. 10%

• Manages all unit budgets to include processing invoices, daily approvals, royalties, independent consultant contracts and payments, responding to inquiries, monitoring of expenses and monthly and annual reconciling. 60%

Job Requirements:

• M.A/M.S. required with 3-5 years or B.A./B.S. plus 5-8 years.

• Will administer an annual Library and Press operating budget of $12m, approximately $500,000 in capital expenses, a Workday budget of approximately $13m, and works with a staff of approximately 60 FTE and student emplyees. Most time will be spent working with the Leadership team, comprised of 8 people.

• Will have the authority to classify purchases, recommend budget forecasting, as well as strategize with division executive management.

Pay Range Disclosure

The University’s pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a “protected class”).