Academic Administrator

brandeis; Waltham (MA); On-site; USD 59,000 - 61,000; Full time

Job summary

Brandeis University in Massachusetts is seeking an Academic Administrator in the School of Arts, Humanities and Culture to oversee undergraduate academic and faculty operations for assigned departments. You will lead curricular and faculty processes and provide detailed reporting to support chairs and advising heads.

The role requires 2–4 years of experience, a BA/BS, excellent written and oral communication, and strong interpersonal skills to collaborate across Brandeis offices and departments.

Qualifications

• BA/BS required.
• 2–4 years of work experience.
• Excellent oral and written communication to coordinate across offices and groups.
• Impeccable interpersonal skills with a collaborative work style.

Responsibilities

• Curriculum: streamline course registration, manage course assignments, analyze data and propose improvements.
• General admin: maintain files/records for undergraduate academics and chairs, assist with prizes and senior thesis defense, support annual planning.
• Oversee students on assigned tasks and provide guidance.
• Student guidance: advise on degree requirements and program details.
• Data entry: process declarations and WD tasks for registration.
• Faculty support: assist with policies and queries for faculty.
• Faculty processes: support faculty searches, tenure and promotion activities.
• Other duties: participate in cross-functional groups as needed.

Skills

Oral & written communication

Interpersonal skills

Collaboration

Education

BA/BS

Job description

Brandeis is looking to hire an Academic Administrator in the School of Arts, Humanities and Culture. The Academic Administrator will oversee academic and faculty-related operations for assigned academic departments or programs to ensure undergraduate student and faculty academic needs are met. Takes the lead on all undergraduate curricular and faculty processes for assigned departments and programs. Evaluate curricular data collection processes; recommend improvements. Independently assist the Chairs and Undergraduate Advising Heads of assigned departments and programs with a wide variety of academic and faculty focused projects.

Job Description:

• Curriculum: Create streamlined processes to facilitate course registration and independently manage course assignment across a complex set of department and program requirements. Analyze existing data management and business processes for undergraduate curriculum, suggest and implement process improvements. Guide chair's decision making about course planning by providing detailed reports on historical offerings. Spearhead annual Bulletin review. 25%
• General academic and faculty-related administration and projects: Create and maintain files/records for undergraduate academics and departments/program faculty. Curate departmental/programmatic academic calendars, Facilitate undergraduate Prizes and Awards process. Assist with senior thesis defense process. Complete data requests from Dean's office, including annual planning. Manage logistics for department/program meetings. Attend Students Day and Academic Fair to answer questions about department/program curriculum.
• Oversee students on assigned tasks. 20%
• Student guidance: Provide general advice to students, fielding inquiries regarding program details major and minor requirements. Acquire and apply knowledge of degree program requirements in providing guidance to students. 15%
• Data entry: Process undergraduate program of study declarations. Complete WD tasks related to registration for assigned departments and programs. 10%
• Faculty support: Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information. 10%
• Faculty Processes: Manage faculty searches and organize tenure and promotion cases as applicable. 10%
• Other duties: Perform other duties as assigned. Support cross-functional groups for assigned Division as requested. 10%

The salary range for the position is $59k-$61k.

Job Requirements:

• Education: B.A./B.S. required.
• Work Experience: 2-4 years
• Excellent oral and written communication to effectively coordinate across offices and groups.
• Impeccable interpersonal skills with a collaborative work style to create strong working relationships with departments and offices across Brandeis.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").