Academic Administrator

Brandeis University; Waltham (MA); On-site; USD 59,000 - 61,000; Full time

Job summary

Brandeis University is seeking an Academic Administrator in the School of Arts, Humanities and Culture to oversee undergraduate academic and faculty operations. You will lead curricular processes, assist department chairs, and manage data requests and calendars.

The role emphasizes communication, collaboration across offices, and support for student and faculty needs, with a salary range aligned to Brandeis pay scales.

Qualifications

• Education: B.A./B.S. required.
• Work Experience: 2-4 years.
• Excellent oral and written communication to effectively coordinate across offices and groups.
• Impeccable interpersonal skills with a collaborative work style to create strong working relationships with departments and offices across Brandeis.

Responsibilities

• Oversee academic and faculty-related operations for assigned departments/programmes.
• Lead on undergraduate curricular and faculty processes for assigned departments and programmes.
• Evaluate curricular data collection processes; recommend improvements.
• Assist Chairs and Undergraduate Advising Heads with a wide variety of academic and faculty projects.
• Create and maintain files/records for undergraduate academics and departments/programme faculty.
• Curate departmental/programmatic academic calendars and assist with senior thesis defence process.
• Complete data requests from Dean’s office, including annual planning.
• Manage logistics for department/programme meetings and events.

Skills

Communication

Interpersonal skills

Collaboration

Education

B.A./B.S. degree

Job description

Job Overview

Brandeis is looking to hire an Academic Administrator in the School of Arts, Humanities and Culture.

Job Description

The Academic Administrator will oversee academic and faculty-related operations for assigned academic departments or programmes to ensure undergraduate student and faculty academic needs are met. Takes the lead on all undergraduate curricular and faculty processes for assigned departments and programmes. Evaluate curricular data collection processes; recommend improvements. Independently assist the Chairs and Undergraduate Advising Heads of assigned departments and programmes with a wide variety of academic and faculty focused projects.

Curriculum

• Create streamlined processes to facilitate course registration and independently manage course assignment across a complex set of department and programme requirements.
• Analyze existing data management and business processes for undergraduate curriculum, suggest and implement process improvements.
• Guide chair’s decision making about course planning by providing detailed reports on historical offerings.
• Spearhead annual Bulletin review.

General academic and faculty-related administration and projects

25% General academic and faculty-related administration and projects: Create and maintain files/records for undergraduate academics and departments/programme faculty. Curate departmental/programmatic academic calendars, Facilitate undergraduate Prizes and Awards process. Assist with senior thesis defence process. Complete data requests from Dean’s office, including annual planning. Manage logistics for department/programme meetings. Attend Students Day and Academic Fair to answer questions about department/programme curriculum. Oversee students on assigned tasks.

• Create and maintain files/records for undergraduate academics and departments/programme faculty.
• Curate departmental/programmatic academic calendars.
• Facilitate undergraduate Prizes and Awards process.
• Assist with senior thesis defence process.
• Complete data requests from Dean’s office, including annual planning.
• Manage logistics for department/programme meetings.
• Attend Students Day and Academic Fair to answer questions about department/programme curriculum.
• Oversee students on assigned tasks.

Student guidance

20% Student guidance: Provide general advice to students, fielding inquiries regarding programme details, major and minor requirements.

• Acquire and apply knowledge of degree programme requirements in providing guidance to students.

Data entry

15% Data entry: Process undergraduate programme of study declarations. Complete WD tasks related to registration for assigned departments and programmes.

Faculty support

10% Faculty support: Serve as a resource or point person to faculty on questions regarding technology, institutional or departmental policies and other general information.

Faculty Processes

10% Faculty Processes: Manage faculty searches and organise tenure and promotion cases as applicable.

Other duties

10% Other duties: Perform other duties as assigned. Support cross‑functional groups for assigned Division as requested.

The salary range for the position is $59k-$61k.

Job Requirements

• Education: B.A./B.S. required.
• Work Experience: 2-4 years.
• Excellent oral and written communication to effectively coordinate across offices and groups.
• Impeccable interpersonal skills with a collaborative work style to create strong working relationships with departments and offices across Brandeis.

Pay Range Disclosure

The University’s pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, colour, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, colour, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Come Work With Us

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.

Accommodation Contact

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail].

Health and Safety

The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website.

Background Check

Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html