Technology Funding Specialist

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES in Wilton, NY is seeking a Technology Funding Specialist to manage funding streams for school districts and BOCES. The role involves budgeting, lease processing, billing, and coordinating with the business office and vendors.

Responsibilities include reviewing invoices, maintaining asset tracking, and driving procurement support for hardware and software, with a focus on federal/state funding opportunities.

Qualifications

• Associate’s degree or higher in Accounting, Business Administration or related field.
• Two years of purchasing and/or procurement experience OR four years with a high school diploma.
• Experience with budgeting, invoicing, and financial reporting is preferred.

Responsibilities

• Monitor expenditures to ensure compliance with budget constraints.
• Support budget development and administration for Learning Technology.
• Formulate monthly billing processes and submit billing documentation.
• Review invoices for districts and BOCES and coordinate payments.
• Document budget adjustments and coordinate district approvals.
• Coordinate budget changes with the business office.
• Research funding best practices and participate in related professional activities.
• Develop channels of communication with districts and vendors.
• Create timelines and workflows for applying for federal/state funding.
• Assist with procurement and asset tracking for hardware and software.
• Process and track lease requests with districts and the business office.

Skills

Budget management

Procurement oversight

Vendor coordination

Billing and invoicing

Financial reporting

Education

Associate’s degree or higher in Accounting or Business

High school diploma + 4 years purchasing experience

Tools

Budgeting software

ERP/Accounting systems

Invoice processing tools

Job description

Number of Positions : 1

Salary: $40,000-$50,000, commensurate with experience relevant to the job

Location: Wilton, NY

Work Hours: Monday - Friday; 8:00-4:00

The role of the Technology Funding Specialist is to manage the various funding streams available to school districts and BOCES for the procurement of technology resources. These may include Federal programs such as the various E-rate categories and state funding sources such as grants or other special programs. In addition, this role will assist with the management of the BOCES Learning Technology budgets, specifically related to purchasing of hardware and software for component school districts. This includes the processing of lease requests reviewing payment of invoices and managing billings to districts and internal departments within BOCES. Work is performed under the general direction of department supervisors with leeway allowed for the exercise of independent judgment in planning and carrying out the details of the work. Does related work as required.

• Monitor current expenditures to ensure compliance with established budgetary constraints;
• Support BOCES Learning Technology leadership in development and maintenance of annual budget creation and administration;
• Formulate and implement processes and procedures for billing school districts and internal departments within BOCES on a monthly basis. This includes submission of billing documentation to the business office each month;
• Review invoices for component school districts and BOCES, including submitting payment notices, documentation and related communications to the business office;
• Document BOCES and district budget adjustments, communicate changes, and request district approval with appropriate parties;
• Coordinate with the business office to complete budget adjustments;
• Research industry best practices related to leveraging federal and state funding sources and participate in professional organizations and/or conferences related to school district technology funding;
• Develop communication channels with component school districts and vendors;
• Develop clear timelines and workflows for component school districts and the BOCES to streamline the process of applying for federal or state funding;
• Assist Learning Technology Department staff with procurement process and asset tracking for technology hardware and software;
• Works with component school districts and the business office on reviewing, processing and tracking lease requests.

Possession of an Associate’s degree or higher in Accounting, Business Administration or related field, and two (2) years of purchasing and/or procurement experience; OR

Graduation from high school or possession of a high school equivalency diploma, and four (4) years of purchasing and/or procurement experience.

Diverse candidates are encouraged to apply.

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone: [phone], email: [e-mail]. Complaints may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email: [e-mail].