IT Procurement Specialist

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Gurn Spring (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking a procurement professional to manage instructional technology orders and related e‑rate program duties in Wilton, NY. The role supports the Business Office, IT Asset Manager, and procurement supervisor with technology orders and asset management for districts and the BOCES.

The ideal candidate will have an associate degree or higher and experience in purchasing, contracting, and bill processing, with strong communication and

Qualifications

• Associate degree or higher in Business Administration, Computer Technology, or related field plus 2 years of business experience or related work.
• Graduation from high school or equivalent and 4 years of business experience or related work.
• Diverse candidates are encouraged to apply.

Responsibilities

• Reviews purchasing requests for instructional technology and assesses sourcing options.
• Monitors and processes telecommunication procurement and billing reports.
• Create purchase orders to fulfill requests.
• Participate in bid assessments and vendor communications for e‑rate funding.
• Assist in developing government funding applications for e‑rate and other programs.
• Assist in contract award process for e‑rate and related programs.
• Receive goods in warehouse and maintain vendor relationships.
• Educate on state contracts and other procurement mechanisms.
• Monitor order tracking spreadsheets and forecast budgets for telecom and copier maintenance.
• Track open orders for timely delivery.

Skills

Procurement

Budgeting

Vendor management

Communication

Education

Associate degree or higher in Business Administration/Computer Technology or related field

High school diploma with 4 years of business experience

Job description

Number of Positions: 1

Salary Range: $40,000-$50,000, commensurate with experience relevant to the position

Location: Wilton, NY (on-site, no remote option)

Work Hours: Monday - Friday;7:30-3:30

This position exists in the WSWHE BOCES and involves responsibility for ordering instructional technology for component school districts, supporting the BOCES and component district participation in the e-rate program, managing the billing for telecommunications services and related duties. This position will work closely with the Business Office, IT Asset Manager and Supervisor for Technology Procurement and Management as support with technology orders and assets for the component school districts and the BOCES. The position requires the ability to interpret and communicate New York State contract requirements, as well as identify procurement mechanisms for a wide variety of technology hardware and software solutions. The incumbent is expected to exercise a considerable amount of independent judgment and initiative in the performance of duties. Organizational skills, along with the ability to assess a process or situation and breakdown the appropriate steps to efficiently accomplish the task is required to be successful in this position. Performs related tasks as needed.

• Reviews purchasing requests for instructional technology (hardware, software, telecommunications) from school districts. Assesses sourcing options for lowest price/best value and contractual compliance and documents same;
• Monitors and processes telecommunication and copier procurement for component school districts and the BOCES, including submitting billing reports to the accounting department;
• Create purchase orders to fulfill purchasing requests;
• Participates in bid assessments, certification of awarded vendors, and communicating with schools and internal programs on the status of funding applications and reimbursements for e-rate and potentially other programs;
• Assists supervisor with creating and posting government funding applications for e-rate and potentially other programs;
• Assist in the development of solicitation documents, review of solicitation submittals and/or proposals and participate in the contract award process for e-rate;
• Assist as needed in the receiving of goods in the warehouse;
• Establish and maintain professional relationships with school districts and vendors;
• Facilitate communication and education on requirements to use state contracts along with other approved procurement mechanisms such as contract solicitations and cooperative purchasing agreements;
• Daily monitoring, updating and auditing of district order tracking spreadsheets;
• Create telecommunications and copier maintenance budget forecast by compiling usage trends based on current and past allocations;
• Monitors, confirms, and tracks open orders to ensure timely and accurate delivery.

• Possession of an associate degree or higher in Business Administration, Computer Technology, or related field plus (2) two years of business experience or related work; OR
• Graduation from high school or possession of an equivalency diploma and (4) four years of business experience or related work.
• Diverse candidates are encouraged to apply

Note:Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will serve in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

The Washington-Saratoga-Warren-Hamilton-Essex BOCES does not discriminate in its programs and activities, including employment and admission as applicable, on the basis of actual or perceived race, color, creed, sex, sexual orientation, national origin, religion, age, economic status, marital status, veterans' status, political affiliation, domestic victim status, use of a guide dog, hearing dog or service dog, disability, or other classifications protected under federal or state law, and provides equal access to the Boy Scouts and other designated youth groups. The designated district compliance officer(s) will coordinate compliance with the nondiscrimination requirements of Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, the Boy Scouts of America Equal Access Act, and the New York State Human Rights Law. The WSWHE BOCES Civil Rights Compliance Officers are: Katelynn Attanasio and David Ashdown, Washington-Saratoga-Warren-Hamilton-Essex BOCES, 267 Ballard Road, Suite 5, Wilton, NY 12831. phone:[phone], email:[e-mail] may also be filed with the Office for Civil Rights, New York Office, U.S. Department of Education, 32 Old Slip, 26th Floor, New York, NY 10005- 2500, phone [phone], fax [phone], email:[e-mail].