Technician/Purchasing

Westmoreland County Community College; Northern (KY); Hybrid; USD 25,000 - 29,000; Full time

Job summary

Westmoreland County Community College is seeking a Purchasing Specialist in the Division Purchasing to manage quotations, requisitions, and budget verification. You will identify vendor sources, compare pricing, and ensure accurate account coding and approvals.

Daily duties include placing orders, tracking status, processing returns, supporting accounts payable, and assisting with bids and supplier communications. Strong Word/Excel and customer service are required.

Qualifications

• Demonstrated knowledge of Microsoft Word and Excel required.
• Professional office skills and procedures required.
• Proficient verbal and written communications.
• Read, comprehend and follow instructions/work orders.
• Ability to provide excellent customer service.
• Ability to organize and prioritize work and manage multiple projects.
• Ability to identify problems and suggest solutions.

Responsibilities

• Obtain and review price quotations and verify best pricing.
• Place orders daily and monitor status.
• Identify vendor sources and verify specs.
• Purchase supplies via state websites and upload purchases.
• Assist accounts payable with reconciliation and PO changes.
• Provide bid support and document preparation.
• Provide purchasing assistance to staff and review procedures.
• Maintain hardware/software/license spreadsheets.
• Process returns/replacements via RMA.
• Assist in reconciling procurement cards.
• Answer phones and forward messages.
• Support the College Store operations as needed.

Skills

Microsoft Word

Microsoft Excel

Verbal and written communications

Organization and prioritization

Problem solving

Education

Associate degree in a related field

Job description

Please see Special Instructions for more details.

Position Information

Position Title

Division

Division Purchasing (DIV)

Department

Department Purchasing

Job Description

Essential Job Functions

• Obtain and review price quotations and tally sheets to verify best pricing, prepare and review all purchase requisitions for accuracy, account coding, and approval signatures and check the budget for available funds.


• Place orders daily and monitor their status to ensure items are correctly received and promptly. Print purchase orders and check reports for all departments daily.


• Identify appropriate vendor sources, compile best pricing and delivery terms, and verify specifications for supplies, services, and equipment.


• Purchase supplies and services as directed through state purchasing websites and upload purchases as required to the PA State Treasury Department. Submit information to appropriate internal personnel.


• Assist accounts payable with payment reconciliation and purchase order change orders as necessary including shipping errors and discrepancies found in billing. Run Accounts Payable Report daily for incorrect account information entered into the college’s Enterprise Resource Planning ( ERP ) system.


• Provide proposal and bid support by corresponding with relevant parties, preparing and sending addendums, and assisting with document preparation, file management, and legal advertising requirements.


• Provide purchasing assistance to employees including the review of purchasing procedures and purchase order protocol.


• Maintain updated hardware, software, license, and subscription spreadsheet for all effective dates.


• Process returns/replacements via the return material authorization process ( RMA ).


• Assist in reconciling the Purchasing Department procurement cards.


• Answer the telephone, take messages, and forward those messages to appropriate personnel.


• Support the College Store as needed by opening and closing the store, assisting customers, operating the cash register, balancing daily receipts, stocking shelves, setting up displays, prepare/process returns, assisting with shipping/receiving, sourcing and promotional items.

Other Job Functions

• Provide backup support for the College Store Clerk in their absence.


• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.


• Attend all required meetings and training.


• Perform additional grade-level support duties as assigned.

Knowledge, Skills, and Abilities

• Demonstrated knowledge of Microsoft Word and Excel required.


• Demonstrated knowledge of professional office skills and procedures required.


• Proficient verbal and written communications.


• Read, comprehend and follow instructions/work orders.


• Ability to consistently provide excellent customer service.


• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.


• Ability to identify problems, make corrective recommendations and assist with the problem-solving process.

Required Qualifications

Education

• Associate degree in a related field required.

Experience

• Two (2) years of purchasing-related work experience required.


• Prior work performance must have met or exceeded appropriate work standards.

Licenses

• Valid driver’s license required.

Preferred Qualifications

Experience

• Prior experience working directly with vendors preferred.

Physical Demands

• Prolonged sitting


• Frequent standing/walking or otherwise moving around department/campus


• Repetitive finger/hand movements


• Occasional lifting up to 20 lbs.


• Occasional bending

Audible Demands

• Ability to communicate orally and hear conversation

Visual Demands

• Use of computer and internet/internet-based systems


• Reading and preparing documents, reports, presentations, etc.

Environmental Conditions

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.


• Minimal risk of injury or work-related illnesses.

Salary $18.10/hour

Schedule Days/Hours

Advertising Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have an Associate or higher degree in a related field which is a requirement for this position?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• Do you have two (2) years of purchasing-related work experience, which is required for this position?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• Do you have experience working directly with vendors which is preferred requirement for this position?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• Do you have a valid driver's license which is required for this position?
  
  
  
  • Yes
  
  
  • No
  
  
  
  

Applicants Documents

Required Documents

• Resume


• Cover Letter

Optional Documents

• Transcripts

Contact US:If you have any questions, please contact Human Resources at 724-925-4143 or via email [e-mail]

Westmoreland County Community College
145 Pavilion Lane, Youngwood, PA 15697
Westmoreland is an affirmative action, equal opportunity college.